Instructions For Form 941-Ss - Employer'S Quarterly Federal Tax Returnamerican Samoa, Guam, The Commonwealth Of The Northern Mariana Islands, And The U.s. Virgin Islands - 2010 Page 7
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8current quarter. However, see section 8 of Pub. 80 (Circular
You are a monthly schedule depositor for the calendar
SS) for information about payments made under the
year if the amount of your Form 941-SS taxes reported for
Accuracy of Deposits Rule.
the lookback period is $50,000 or less. The lookback
period is the four consecutive quarters ending on June 30
You may pay the amount shown on line 14 using EFTPS,
of the prior year. For 2010, the lookback period begins July
a credit card, a check or money order, or electronic funds
1, 2008, and ends June 30, 2009. For details on the deposit
withdrawal (EFW). Do not use a credit card or EFW to pay
rules, see section 8 of Pub. 80 (Circular SS). If you filed
taxes that were required to be deposited. For more
Form 944-SS in either 2008 or 2009, your lookback period is
information on paying your taxes with a credit card or EFW,
the 2008 calendar year.
visit the IRS website at and click on the Online
Services link.
The amounts reported on line 17 are a summary of
!
If you pay by EFTPS, credit card, or EFW, file your return
your monthly tax liability, not a summary of deposits
using the without a payment address on page 2 under
you made. If you do not properly report your liabilities
CAUTION
Where Should You File? and do not file Form 941-V,
when required or if you are a semiweekly schedule
Payment Voucher.
depositor and report your liabilities on line 17 instead of on
Schedule B (Form 941), you may be assessed an
If you pay by check or money order, make it payable to
“averaged” failure-to-deposit (FTD) penalty. See Deposit
the United States Treasury. Enter your EIN, Form 941-SS,
Penalties in section 8 of Pub. 80 (Circular SS) for more
and the tax period on your check or money order. Complete
information.
Form 941-V(SS) and enclose with Form 941-SS.
•
If you reported more than $50,000 of taxes for the
If line 8 is $2,500 or more and you have deposited all
lookback period (see above), you are a semiweekly
taxes when due, the balance due on line 14 should be zero.
schedule depositor. Check the appropriate box on line 17.
If you do not deposit as required and, instead, pay
You must complete the Schedule B (Form 941) and
!
the taxes with Form 941-SS, you may be subject to a
submit it with your Form 941-SS. Do not use Schedule B
penalty.
(Form 941) if you are a monthly schedule depositor.
CAUTION
Do not change your tax liability on Schedule B (Form
15. Overpayment
941) by adjustments reported on any Forms 941-X.
If line 13 is more than line 8, write the difference in line 15.
Never make an entry in both lines 14 and 15.
Part 3: Tell us about your business.
If you deposited more than the correct amount for the
quarter, you can choose to have the IRS either refund the
overpayment or apply it to your next return. Check only one
In Part 3, answer only those questions that apply to your
box in line 15. If you do not check either box or if you check
business. If the questions do not apply, leave them blank
both boxes, generally we will apply the overpayment to your
and go to Part 4.
account. We may apply your overpayment to any past due
18. If your business has closed . . .
tax account that is shown in our records under your EIN.
If you go out of business or stop paying wages, you must file
If line 15 is under $1, we will send a refund or apply it to
a final return. To tell the IRS that a particular Form 941-SS
your next return only if you ask us in writing to do so.
is your final return, check the box on line 18 and enter the
Complete both pages.
date you last paid wages in the space provided. For
additional filing requirements, see Final Return on page 2 of
You must complete both pages of Form 941-SS and sign on
these instructions.
page 2. Failure to do so may delay processing of your
return.
19. If you are a seasonal employer . . .
If you hire employees seasonally — such as for summer or
Part 2: Tell us about your deposit
winter only — check the box on line 19. Checking the box
tells the IRS not to expect four Forms 941-SS from you
schedule and tax liability for this
throughout the year because you have not paid wages
regularly.
quarter.
Generally, we will not ask about unfiled returns if you file
at least one return showing tax due each year. However,
17. Check one:
you must check the box every time you file a Form 941-SS.
•
If line 8 is less than $2,500, or line 8 on the preceding
Also, when you fill out Form 941-SS, be sure to check the
quarterly return was less than $2,500, and you did not incur
box on the top of the form that corresponds to the quarter
a $100,000 next-day deposit obligation during the current
reported.
quarter, check the appropriate box in line 17 and go to Part
3.
•
Part 4: May we speak with your
If you reported $50,000 or less in taxes during the
lookback period (see below), you are a monthly schedule
third-party designee?
depositor unless the $100,000 Next-Day Deposit Rule
discussed in section 8 of Pub. 80 (Circular SS) applies.
If you want to allow an employee, a paid tax preparer, or
Check the appropriate box on line 17 and enter your tax
another person to discuss your Form 941-SS with the IRS,
liability for each month in the quarter. Add the amounts for
check the “Yes” box in Part 4. Then tell us the name, phone
each month. Enter the result in the Total liability for quarter
number, and the five-digit personal identification number
box.
(PIN) of the specific person to speak with — not the name of
Note that your total tax liability for the quarter must equal
the firm who prepared your tax return. The designee may
your total taxes shown on line 8. If it does not, your tax
choose any five numbers as his or her PIN.
deposits and payments may not be counted as timely. Do
not change your tax liability on line 17 by adjustments
By checking “Yes,” you authorize the IRS to talk to the
reported on any Forms 941-X.
person you named (your designee) about any questions we
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