Instructions For Form 941-Ss - Employer'S Quarterly Federal Tax Returnamerican Samoa, Guam, The Commonwealth Of The Northern Mariana Islands, And The U.s. Virgin Islands - 2011 Page 6
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8the year. Include all tips your employees reported to you
on line 6e, instead of parentheses. Doing so enhances the
even if you were unable to withhold the employee tax of
accuracy of our scanning software. For example, report
4.2%.
‘‘-10.59’’ instead of ‘‘(10.59).’’ However, if your software only
allows for parentheses in reporting negative amounts, you
An employee must report cash tips to you, including tips
may use them.
you paid the employee for charge customers, totaling $20 or
more in a month by the 10th of the next month. Employees
Current quarter’s adjustments. In certain cases, you
may use Form 4070, Employee’s Report of Tips to Employer
must adjust the amounts you reported as social security and
(available only in Pub. 1244, Employee’s Daily Record of
Medicare taxes in column 2 of lines 5a, 5b, and 5c to figure
Tips and Report to Employer), or submit a written statement
your correct tax liability for this quarter’s Form 941-SS. See
or electronic tip record.
section 8 of Pub. 80 (Circular SS).
Do not include allocated tips on this line. Instead, report
7. Current quarter’s adjustment for fractions of
them on Form 8027, Employer’s Annual Information Return
cents. Enter adjustments for fractions of cents (due to
of Tip Income and Allocated Tips. Allocated tips are not
rounding) relating to the employee share of social security
reportable on Form 941-SS and are not subject to social
and Medicare taxes withheld. The employee share of
security or Medicare taxes.
amounts shown in column 2 of lines 5a, 5b, or 5c may differ
slightly from amounts actually withheld from employees’
line 5b (column 1)
paychecks due to the rounding of social security and
x
.104
Medicare taxes based on statutory rates.
line 5b (column 2)
8. Current quarter’s adjustment for sick pay. Enter
5c. Taxable Medicare wages and tips. Report all
the adjustment for the employee share of social security and
wages, tips, sick pay, and taxable fringe benefits that are
Medicare taxes that were withheld and deposited by your
subject to Medicare tax. Unlike social security wages, there
third-party sick pay payer with regard to sick pay paid by the
is no limit on the amount of wages subject to Medicare tax.
third party. These wages should be included on lines 5a and
5c. If you are the third-party sick pay payer, enter the
Include all tips your employees reported during the
adjustment for any employer share of these taxes required
quarter, even if you were unable to withhold the employee
to be paid by the employer.
tax of 1.45%.
9. Current quarter’s adjustments for tips and
line 5c (column 1)
group-term life insurance. Enter adjustments for:
x
.029
•
Any uncollected employee share of social security and
line 5c (column 2)
Medicare taxes on tips, and
•
The uncollected employee share of social security and
For more information, see sections 4, 5, and 7 of Pub. 80
Medicare taxes on group-term life insurance premiums paid
(Circular SS).
for former employees.
5d. Total social security and Medicare taxes. Add the
Prior quarter’s adjustments. If you need to correct any
social security tax (line 5a), social security tips tax (line 5b),
adjustment reported on a previously filed Form 941-SS,
and Medicare tax (line 5c) and enter the result
complete and file Form 941-X. Form 941-X is filed
on line 5d.
separately from Form 941-SS. See section 9 of Pub. 80
5e. Section 3121(q) Notice and
(Circular SS).
Demand—Tax Due on Unreported Tips
10.
Total Taxes After Adjustments
Enter the tax due from a Section 3121(q) Notice and
Combine the amounts shown on lines 6e through 9 and
Demand. The IRS issues a Section 3121(q) Notice and
enter the result on line 10.
Demand to advise an employer of the amount of tips
•
If line 10 is less than $2,500 or total taxes after
received by employees who failed to report or underreported
adjustments on the preceding quarterly return was less
tips to the employer. An employer is not liable for the
than $2,500, and you did not incur a $100,000 next-day
employer share of the social security and Medicare taxes on
deposit obligation during the current quarter. You may
unreported tips until a Section 3121(q) Notice and Demand
pay the amount with Form 941-SS or you may deposit the
for the taxes is made to the employer by the IRS. The tax
amount. To avoid a penalty, you must pay the amount in full
due may have been determined from tips reported to the
with a timely filed return or you must deposit the amount
IRS on employees’ Forms 4137, Social Security and
timely. See section 8 of Pub. 80 (Circular SS) for information
Medicare Tax on Unreported Tip Income, or other tips that
and rules about federal tax deposits.
were not reported to their employer as determined by the
•
If line 10 is $2,500 or more and total taxes after
IRS during an examination.
adjustments on the preceding return was $2,500 or
Deposit the tax within the time period required under your
more, or if you incurred a $100,000 next-day deposit
deposit schedule to avoid any possible deposit penalty. The
obligation during the current quarter. You must make
tax is treated as accumulated by the employer on the ‘‘Date
deposits according to your deposit schedule. See section 8
of Notice and Demand’’ as printed on the Section 3121(q)
of Pub. 80 (Circular SS) for information and rules about
Notice and Demand. The employer must include this
federal tax deposits. The amount shown on line 10 must
amount on the appropriate line of the record of federal tax
equal the “Total liability for quarter” shown on Form 941-SS,
liability (Part 2 of Form 941 for a monthly schedule depositor
line 17 or the “Total liability for the quarter” shown on
or Schedule B (Form 941) for a semiweekly schedule
Schedule B (Form 941).
depositor).
If you are a semiweekly depositor, you must
6a–6d. Reserved for Future Use
!
complete Schedule B (Form 941). If you fail to
complete and submit Schedule B (Form 941), the
CAUTION
6e. Total Taxes Before Adjustments.
IRS will assert deposit penalties based on available
information.
Add the total social security and Medicare taxes before
adjustments (line 5d), and any tax due under section
11. Total Deposits for This Quarter
3121(q) as reported on line 5e. Enter the result on line 6e.
Enter your deposits for this quarter, including any
7–9. Tax Adjustments
overpayment that you applied from filing Form 941-X or
Enter tax amounts on lines 7, 8, and 9 that result from
Form 944-X in the current quarter. Also include in the
current quarter adjustments. Use a minus sign (if possible)
amount shown any overpayment from a previous period that
to show an adjustment that decreases the total taxes shown
you applied to this return.
-5-
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