Withholding Tax Guide - Saginaw,michigan (Page 3 of 17) in pdf

The Ordinance defines predominant place of employment as

Example:

“that city imposing a tax under a uniform city income tax

S-501 Monthly Deposit for January is due February 28 (or

ordinance other than the city of residence, in which the

29).

employee estimates he will earn the greatest percentage of

S-501 Monthly Deposit for February is due March 31.

his compensation from the employer, which percentage is

S-941 Quarterly Return for 1

calendar quarter is due April

25% or more.”

30.

Saginaw is a nonresident’s predominant place of

CORRECTION OF ERRORS

employment if:

Employer’s errors of over or under withholding should be

1) The nonresident employee earns a greater percentage of

corrected as follows:

compensation in Saginaw than any other Michigan city

1) If an error is discovered in the same quarter in which it

with an income tax, except the employee’s city of residence;

was made, the employer shall make the necessary

and

adjustment on a subsequent payment. Only the corrected

2) This greater percentage constitutes 25% or more of the

amount should be included in the quarterly return to the city;

nonresident employee’s total compensation from the

2) If an error is discovered in a subsequent quarter of the

employer.

same calendar year, the employer shall make the necessary

adjustment on a subsequent payment and report it as an

An employee can have only one predominant place of

adjustment on the next quarterly return;

employment.

3) If an error is discovered in the following calendar year, the

employer shall notify the Income Tax Department of the error

PAYING THE TAX WITHHELD

by filing an amended SW-3 including corrected W-2 forms

All employers are now required to use our withholding

(W-2C), if applicable, and:

a) Pay any additional tax due; or

website, If you need to be

assigned a PIN, please contact our office at 989.759.1655.

b) Make a written request for refund of an overpayment

The pre-printed forms available on this website must be

including a specific explanation of the error.

used whenever possible. If the preprinted data is incorrect,

mark through the errors and write in the correct information.

Overpayments of withholding will not be credited toward tax

Always be sure the correct withholding period is entered on

due in future years.

the deposit form.

ANNUAL REPORTS

FORM S-501

EMPLOYER’S MONTHLY

An Employer’s Annual Reconciliation of Income Tax

Withheld, Form SW-3, is required to be filed by last day of

DEPOSIT

February of the following year. A W-2 form for each

A monthly deposit is required for each month in which the

employee subject to Saginaw income tax withholding must

amount withheld exceeds $100.00. Employers who remit

be included with Form SW-3. Form SW-3 is

monthly must use Form S-501, Employer’s Monthly Deposit,

in the annual withholding tax booklet and is also available on

for the first and second month of each calendar quarter.

the City of Saginaw withholding website.

Form S-501 is never used for the third month of a quarter.

Use Form S-941, Employer’s Quarterly Return of Income

A federal Form W-2 must be filed for each employee subject

Tax Withheld, for the third month of a quarter.

to Saginaw income tax whether the tax was withheld or not.

The W-2 must provide the following information:

FORM S-941

EMPLOYER’S QUARTERLY

1) The name, address and federal identification number of

the withholding employer.

RETURN

2) The name, home address and social security number of

Every employer must file a Form S-941, Employer’s

the employee.

Quarterly Return of Income Tax Withheld, for each calendar

3) The total gross wages paid the employee for the year

quarter. Form S-941 must be filed even if no tax was

even if the total wages did not have Saginaw tax

withheld during a quarter or when all tax withheld was

withheld.

previously paid on Forms S-501 for the quarter.

4) The total Saginaw tax withheld for the year. The

Remit the remaining balance of Saginaw tax withheld for a

amount of tax withheld must be clearly labeled as being

quarter with Form S-941.

Saginaw income tax withheld, and the label must be

inthe appropriate box on the Wage and Tax Statement,

SEND ALL DEPOSITS DIRECTLY TO:

Form W-2. Failure to properly and clearly label the Saginaw

Saginaw City Income Tax

tax withheld makes the W-2 form unacceptable. Improperly

PO Box 5081

labeled W-2 forms do not satisfy the withholding tax

Saginaw, MI 48605-5081

reporting requirements of the Saginaw Income Tax

Ordinance, and will not be accepted as the basis for a refund

MAKE CHECKS PAYABLE TO:

when attached to an individual’s Saginaw income tax return.

Saginaw City Treasurer

An employer may submit magnetic media (3.25 inch floppy

disk or CDROM) in lieu of paper W-2s.An employer may also

e-file Information and specifications about filing via magnetic

DUE DATES

media is available in the City’s website.

Each withholding deposit is due on the last day of the month

following the month in which the tax withheld exceeds $100.

SALE OR DISCONTINUANCE OF BUSINESS

Each quarterly return is due on the last day of the month

An employer who sells or discontinues business must file a

following the end of the quarter.

Notice of Change or Discontinuance Form S-6-IT. This form

is available on the City’s website.

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Withholding Tax Guide - Saginaw,michigan Page 3

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