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meet monthly (twelve times in a year) and the board only met ten times during the

primary year under examination, then the response would be No. If the board does

not have bylaws, the appropriate response is N/A – No bylaws.

13.

Select Yes or No depending on whether compensation arrangements for all officers,

directors, trustees, and key employees are approved in advance by an authorized body

of the organization composed of individuals with no conflict of interest with respect

to the compensation arrangement. If anyone with a conflict of interest with respect to

a particular compensation arrangement participated in the approval of that particular

compensation arrangement, the appropriate response is No. Select N/A – No

Compensation Provided as appropriate. For purposes of this question, officers,

directors, trustees, and key employees are the same as the definitions contained under

I.R.C. § 4958.

14.

a. Select Always, Sometimes, or Never depending on whether the organization’s

authorized body relies upon comparability data in making compensation

determinations. Select N/A – No Compensation Provided as appropriate.

b. If you responded Always or Sometimes to 14a, select the appropriate box or

boxes corresponding to the comparability data considered by the organization in

making its compensation determinations.

c. If the Other response is selected for 14b, please write in a brief description of the

other comparability data referred to.

15.

Select Yes or No depending on whether the organization contemporaneously

documents the basis for its compensation determinations. For example, do the

organization’s meeting minutes or other documents, created at the time compensation

is approved, reflect the reasons underlying particular compensation determinations?

Select N/A – No Compensation Provided as appropriate.

16.

a. Select Yes or No depending on whether any of the organization’s voting board

members have either a family or business relationship with any other voting or non-

voting board member, officer, director, trustee, or key employee. Family

relationships include those of spouses, brothers or sisters, spouses of brothers or

sisters, ancestors, children, grandchildren, great grandchildren, and spouses of

children, grandchildren and great grandchildren. For purposes of this question,

officers, directors, trustees, and key employees are the same as the definitions

contained under I.R.C. § 4958.

b. If you responded Yes to question 16a, enter the number of such family or business

relationships that exist.

c. If you responded Yes to question 16a, enter the number of voting members with

family relationships, the number of voting members with business relationships, and

the number of voting members with both types of relationships with any other voting

or non-voting board member, officer, director, trustee, or key employee. The number

of family, business, or both relationships should equal the number of relationships

indicated in question 16b.

Example: An organization has a total of ten board members. Husband and Wife both

serve on the board. Wife and another board member are the sole shareholders in a

Governance Project Instructions - Guide Sheet For Completing The Project Check Sheet Page 2

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