Instructions For Form 8508 (Rev. Feburary 1997)
ADVERTISEMENT
12
Form 8508 (Rev. 2-97)
Page
Block 7b.—Enter the total number of infomation returns for
General Instructions
each form checked that you plan to file (magnetic media and
Paperwork Reduction Act Notice.—We ask for the
paper).
information on this form to carry out the Internal Revenue
Block 7c.—Provide an estimate of the total number of
laws of the United States. You are required to give us the
information returns you plan to file for the following tax year.
information.
Block 8.—Indicate whether you are requesting this waiver for
You are not required to provide the information requested
corrections only. If you request a waiver for original
on a form that is subject to the Paperwork Reduction Act
documents and it is approved, you will automatically receive
unless the form displays a valid OMB control number. Books
a waiver for corrections. However, if you can submit your
or records relating to a form must be retained as long as
original returns on magnetic media, but not your corrections,
their contents may become material in the administration of
a waiver must be requested for corrections only.
any Internal Revenue law. Generally, tax returns and return
Block 9.—If this is the first time you have requested a waiver
information are confidential, as required by Code section
for any of the forms listed in Block 7, for any tax year, check
6103.
“Yes” and skip to Block 12. However, if you have requested
The time needed to complete this form will vary depending
a waiver in the past, check “No” and complete Block 10 or
on individual circumstances. The estimated average time is:
Block 11.
Preparing the form
45 min.
Block 10.—If you own a computer, check “Yes” and enter
If you have comments concerning the accuracy of this
the estimated cost to convert your system to produce
time estimate or suggestions for making this form simpler,
magnetic media (including hardware modifications, software,
we would be happy to hear from you. You can write to the
programming costs, etc.); then skip to Block 12. If you check
Tax Forms Committee, Western Area Distribution Center,
“No,” skip to Block 11.
Rancho Cordova, CA 95743-0001.
Block 11.—Enter the cost estimates from two service
DO NOT SEND THE FORM TO THIS OFFICE. Instead, see
bureaus or other third parties who will prepare your files for
the instructions below on where to file.
you. These cost estimates must reflect the total amount that
Purpose of Form.—Use this form to request a waiver from
each service bureau will charge to produce your magnetic
filing Forms W-2, W-2G, 1042S, 1098, 1099 Series, 5498, or
media file only. If you do not provide two written cost
8027 on magnetic media for the tax year indicated in Block 2
estimates from service bureaus or other third parties, we
of this form. Complete a Form 8508 for each employer
will automatically deny your request. Prior years’ cost
identification number (EIN). You may use one Form 8508 for
estimates will not be accepted.
multiple types of forms. After evaluating your request, IRS
Block 12.—The waiver request must be signed by the payer
will notify you as to whether your request is approved or
or person duly authorized to sign a return or other document
denied. The chart below contains volume requirements and
on his/her behalf.
the acceptable media for each form.
Filing Instructions
Specific Instructions
When to file.—You should file Form 8508 at least 45 days
Block 1.—Indicate the type of submission by checking the
before the due date of the returns for which you are
appropriate box. An original submission is your first request
requesting a waiver.
for a waiver for the current year. A reconsideration indicates
Where to file.—
that you are submitting additional information to IRS that you
If by Postal Service:
If by truck or air freight:
feel may reverse a denial of an originally submitted request.
IRS, Martinsburg Computing
IRS, Martinsburg Computing
Block 2.—Enter the tax year for which you are requesting a
Center
Center
waiver. Only waiver requests for the current tax year can be
P.O. Box 1359
Magnetic Media Reporting
processed. If this block is not completed, IRS will assume
Martinsburg, WV 25402-1359
Route 9 and Needy Road
the request is for the current tax year.
Martinsburg, WV 25401
Block 3.—Enter the name and complete address of the payer.
Block 4.—Enter the employer identification number (EIN) or
For further information concerning the filing of information
the social security number (SSN) of the payer. The number
returns with IRS either magnetically or electronically, contact
must contain 9 digits.
the IRS Martinsburg Computing Center at the address given
Blocks 5 and 6.—Enter the name, title, and telephone
above or by telephone at (304) 263-8700 between 8:30 a.m.
number of someone to contact if additional information is
and 4:30 p.m. Eastern Standard Time.
needed by IRS.
Penalty.—If you are required to file on magnetic media but
Block 7.—Check the box(es) beside the form(s) for which the
fail to do so, and you do not have an approved waiver on
waiver is being requested.
record, you will be subject to a penalty of $50 per return
unless you establish reasonable cause.
Block 7a.—Enter the total number of forms for which you
are requesting a waiver.
Magnetic Media Filing Requirements and Acceptable Media
If the total number of documents to be filed is below the 250 threshold, you are
not required to file on magnetic media, and you do not need to submit For m 8508 to IRS.
Type of Documents
Acceptable Media
Forms 1098, 1099-series, W-2G, or 5498
⁄
" Magnetic Tape, 3
⁄
", 5
⁄
" Diskette, Tape Cartridge and Electronic Filing
1
1
1
2
2
4
Forms W-2
1
⁄
" Magnetic Tape, 3
1
⁄
", 5
1
⁄
", 8" Diskette and Tape Cartridge
2
2
4
Forms 1042S
1
⁄
" Magnetic Tape, 3
1
⁄
" and 5
1
⁄
" Diskette and Electronic Filing
2
2
4
Forms 8027
1
⁄
" Magnetic Tape only
2
Note: To file Forms W-2 on magnetic media, contact the Social Security Administration (SSA). For all other forms listed, contact IRS.
ADVERTISEMENT
0 votes
Related Articles
Related forms
Related Categories
Parent category: Financial