Form 941 - Payment Voucher - 2003 (Page 4 of 7) in pdf

Department of the Treasury

Instructions for Form 941

Internal Revenue Service

(Rev. October 2003)

For use with Form 941 revised January 2003

Employer’s Quarterly Federal Tax Return

Section references are to the Internal Revenue Code unless otherwise noted.

Business reorganization or termination. If you sell or

Change To Note

transfer your business, you and the new owner must

each file a return for the quarter in which the transfer

Enhanced Third Party Designee authority. The

occurred. Each should report only the wages it paid. A

authority given to a representative when a filer completes

change from one form of business to another, such as

the Third Party Designee section of Form 941 has been

from sole proprietorship to partnership or corporation, is

enhanced and is now revocable. Third-party designees

considered a transfer and requires a new EIN. See

will now be able to exchange information with the IRS

section 1 of Circular E (Pub. 15). If a change occurs,

concerning Form 941. They may also request and

please attach a statement to your return that shows: new

receive written tax information relating to Form 941,

owner’s name (or new name of the business); whether

including copies of specific notices, correspondence, and

the business is now a sole proprietorship, partnership, or

account transcripts. The named third-party designee may

corporation; kind of change (sale or transfer); and date of

now be any individual, corporation, firm, organization, or

change.

partnership. As a result, the enhanced Third Party

Designee authorization will be substantially equivalent to

When two businesses merge, the continuing firm must

Form 8821, Tax Information Authorization. See Third

file the return for the quarter the change took place. The

Party Designee on page 4 for details.

other firm should file a final return.

Final return. If you go out of business or stop paying

General Instructions

wages, file a final return. Be sure to check the final

return box on line A and enter the date final wages were

Purpose of Form

paid above line 1. See the Instructions for Forms W-2

and W-3 for information on the earlier dates for the

expedited furnishing and filing of Form W-2 when a final

Use Form 941 to report:

Form 941 is filed.

•

Income tax that you withheld from wages (including

tips), supplemental unemployment compensation

Preparing the Form

benefits, and third-party payments of sick pay.

The following will allow the IRS to process Form 941

•

Social security and Medicare taxes.

faster and more accurately:

•

Telephone Help

Make dollar entries without the dollar sign and comma

(0000.00).

You can call the IRS toll free at 1-800-829-4933 to order

•

Enter negative amounts in parentheses.

FTD coupons (Form 8109) and for answers to your

•

questions about completing Form 941, tax deposit rules,

File the Form 941 that has your preprinted name and

or obtaining an employer identification number (EIN).

address.

Who Must File

When To File

Employers who withhold income tax on wages, or who

File starting with the first quarter in which you are

must pay social security or Medicare tax, must file Form

required to withhold income tax or pay wages subject to

941 each calendar quarter. After you file your first Form

social security and Medicare taxes.

941, you must file a return for each quarter, even if you

have no taxes to report (but see the seasonal

Quarter

Ending

Due Date

employers and final return information below). If you

Jan.-Feb.-Mar.

March 31

April 30

filed Form 941 on magnetic tape or by electronic or

Apr.-May-June

June 30

July 31

TeleFile methods, do not also file a paper Form 941. For

July-Aug.-Sept.

Sept. 30

Oct. 31

information about filing Form 941 electronically, see

Oct.-Nov.-Dec.

Dec. 31

Jan. 31

Circular E (Pub. 15), Employer’s Tax Guide.

Seasonal employers are not required to file for

If you made deposits on time in full payment of your

quarters when they regularly have no tax liability because

taxes for a quarter, you have 10 more days after the

they have paid no wages. To alert the IRS that you will

above due dates to file. Your return will be considered

not have to file a return for one or more quarters during

timely filed if it is properly addressed and mailed

the year, check the Seasonal employers box on line B

First-Class or sent by an IRS-designated delivery service

of Form 941 for each quarter. See section 12 of

on or before the applicable due date. See Circular E

Circular E (Pub.15) for more information.

(Pub. 15) for more information on IRS-designated

Note: Employers of the following categories of workers

delivery services. If the due date for filing a return falls on

do not usually file Form 941.

a Saturday, Sunday, or legal holiday, you may file your

•

return on the next business day.

Household employees. See Pub. 926, Household

Employer’s Tax Guide, and Schedule H (Form 1040),

Where To File

Household Employment Taxes.

•

Farm employees. See Form 943, Employer’s Annual

See the back of Form 941 for the mailing address for

Federal Tax Return for Agricultural Employees, and

your return. Do not send Form 941 or any payments to

Circular A (Pub. 51), Agricultural Employer’s Tax Guide.

the Social Security Administration (SSA).

Cat. No. 14625L

Form 941 - Payment Voucher - 2003 Page 4

Related Articles

Related forms

Related Categories