Instructions For Form 4419 - Internal Revenue Service printable pdf download

Form 4419 (Rev. 5-97)

Page

General Instructions

Block 5.—Indicate if you are requesting this transmitter

control code solely for the purpose of filing

Paperwork Reduction Act Notice.—We ask for the

magnetic/electronic requests for an extension of time to file

information on the Form 4419 to carry out the Internal

information returns.

Revenue laws of the United States. You are required to give

Block 6.—Check the box next to all of the returns you will

us the information.

file with IRS magnetically and/or electronically.

You are not required to provide the information requested

A separate TCC will be assigned for each form identified in

on a form that is subject to the Paperwork Reduction Act

Block 6. Please make sure you submit your magnetic media

unless the form displays a valid OMB control number. Books

files using the correct TCC.

or records relating to a form must be retained as long as

Thereafter, if you need to add any of the forms identified in

their contents may become material in the administration of

Block 6, it will be necessary to submit another Form 4419 to

any Internal Revenue law. Generally, tax returns and return

IRS so another TCC can be assigned.

information are confidential, as required by Code section

Note: For ms 8027, 8596, and W-4 CANNOT be filed

6103.

electronically.

The time needed to provide this information will vary

Blocks 7, 8, and 9.—Enter the information requested for the

depending on individual circumstances. The estimated

type(s) of magnetic media and/or electronic files you intend

average time is:

to submit. Enter the name of the manufacturer and the

Preparing the form

26 min.

model number under “Hardware” (for example, IBM PC/AT).

If you have comments concerning the accuracy of this

Under “Software Operating System,” indicate whether the

time estimate or suggestions for making this form simpler,

software was purchased or is self-programmed. If purchased,

we would be happy to hear from you. You can write to the

provide the name of the software company. For 5

⁄

-inch and

Tax Forms Committee, Western Area Distribution Center,

⁄

-inch diskettes, also indicate the operating system under

Rancho Cordova, CA 95743-0001.

which the diskette was prepared (for example,

DO NOT SEND THE FORM TO THIS OFFICE. Instead, see

Self-programmed-MS/DOS).

the instructions below on where to file.

Block 10.—The form must be signed and dated by an official

Purpose of Form.—File Form 4419 to request authorization

of the company or organization requesting authorization to

to file any of the forms shown in Block 7 magnetically or

report magnetically and/or electronically.

electronically. Please be sure to complete all appropriate

Filing Your Application

blocks. If your application is approved, a five-character

alpha-numeric Transmitter Control Code ( TCC) will be

Mail the completed application and any attached lists to the

assigned to your organization.

appropriate address below.

If any information on the form should change, please write

If by Postal Service:

If by truck or air freight:

to IRS/Martinsburg Computing Center so we can update our

IRS, Martinsburg Computing

database. It is not necessary to submit a new Form 4419.

Center

Note: Do NOT use Form 4419 to request authorization to file

P.O. Box 1359

Information Reporting

For ms W-2 on magnetic media, since For m W-2 infor mation

Martinsburg, WV 25402-1359

Program

is sent to the Social Security Administration (SSA) ONLY.

Route 9 and Needy Road

Contact SSA if you have any questions concer ning the filing

Martinsburg, WV 25401

of Forms W-2 on magnetic media.

Filers using 3780 protocol.—In order to ensure timely filing,

Specific Instructions

the Form 4419 must be submitted at least 45 days prior to

the due date of the return.

Please provide complete information. Otherwise, processing

Filers using tape, diskettes, or IRP-BBS.—In order to

of your application will be delayed.

ensure timely filing, submit Form 4419 at least 30 days prior

Block 1.—Enter the name and complete address of the

to the due date of the return.

person or organization that will submit the magnetic media or

If your application is approved, IRS will assign a TCC to

electronic files (transmitter).

your organization. We will not issue your TCC without a

Block 2.—Enter the name, title, and telephone number (with

signed Form 4419 from you, and we will not issue a TCC

area code) of the person to contact about this application if

over the telephone. If you do not receive a reply from IRS

IRS needs additional information. This should be a person

within 30 days, contact us at the telephone number shown

who is knowledgeable about magnetic/electronic filing of

below. Do not submit any files until you receive your TCC.

information returns.

For further information concerning the filing of information

Block 3.—Enter the employer identification number (EIN) of

returns with IRS either magnetically or electronically, contact

the organization transmitting the magnetic media and/or

the IRS Martinsburg Computing Center at (304) 263-8700

electronic files.

between 8:30 a.m. and 4:30 p.m. Eastern Standard Time.

Block 4.—Enter the tax year that you wish to start filing

magnetically and/or electronically.

Instructions For Form 4419 - Internal Revenue Service

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