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The Publication Forms

Notice of budget committee meeting

date, and the second publication cannot be less than

5 days prior to the meeting date. If notice is made

Local Budget Law says that budget committees must

by mailing or by hand delivery, only one notice is

hold one or more meetings for the purpose of (1)

required and it must be mailed by United States

receiving the budget message and the budget docu-

Postal Service or hand delivered not later than 10

ment and, (2) providing members of the public with

days prior to the meeting date.

an opportunity to ask questions about and comment

Two forms are provided in this booklet for this no-

on the budget document. Prior notice is required

tice. The “A” form is to be used when the budget

when the budget committee is performing these two

committee will receive the budget message and

functions. If more than one meeting is being used

take public comment at the same meeting. The “B”

to meet these two requirements, then the first no-

form is to be used when public comment will be

ticed meeting must be to receive the budget and

taken only at a meeting held after the meeting

budget message. The public may be heard at that

where the budget message is delivered. If you use

meeting. If the public is not provided the opportu-

this form, you need to publish the date, time, and

nity to comment at that first meeting, then the bud-

location of the first meeting at which public com-

get committee must provide such an opportunity at

ment will be taken in addition to the day, time, and

one or more subsequent meetings.

location of the meeting at which the budget mes-

Prior published notice is required for all meetings

sage is delivered.

used to meet the two requirements stated above. If

more than one meeting is used to meet the require-

Notice of budget hearing

ments, the notice may be a single notice containing

all of the required information. If several meetings

Every school district, ESD, and community college

are being held to take public questions and com-

must publish information about its approved bud-

ments, only the first of the series must be published,

get. The publication forms (Forms ED-1, ED-2, and

ED-3) may be used for this purpose. The publica-

but notice of each must meet the requirements of

tion forms provide interested persons with impor-

ORS 294.406—be given in the same time frame as

meetings of the governing body and in the same

tant information about the budget.

manner, or in one of the publication formats de-

Note: If your budget has only one fund you need

scribed in Local Budget Law [ORS 294.311 (32): print-

only publish the ED-1 form.

ing in newspaper, mailing, or hand delivery].

Form ED-1, Notice of Budget Hearing and Finan-

Notice of the meeting(s) to meet the two budget

cial Summary, contains three items:

committee requirements must state:

1. Legal notice of the time and place of the bud-

• The purpose, time and place of the meeting(s) and

get hearing.

where the budget document is available.

2. A financial summary of the current year’s and

• That the meeting is a public meeting.

next year’s budget.

• If the meeting is one at which public comment

3. A statement of indebtedness.

will be invited, that any person may ask questions

about and comment on the budget document at

Form ED-1 summarizes all the funds presented on

that time.

the ED-2 and ED-3 forms.

The Notice of Budget Committee Meeting form in-

The ED-2 and ED-3 forms summarize each fund in

cluded in this packet may be used to provide no-

the budget as approved by the budget committee.

tice of the budget committee meeting. The district

The “Name of Fund” section should be completed

may wish to compose its own notice. This is accept-

on both the ED-2 and ED-3 forms where any fund

able as long as all of the required elements are in-

amounts are listed.

cluded in the notice.

Form ED-2 summarizes from the budget detail

If the notice is published in a newspaper, the

sheets of funds which are not levying a property tax.

notice must be published at least twice, sepa-

rated by at least five days. The first publication

Form ED-3 summarizes from the budget detail

cannot be more than 30 days prior to the meeting

sheets of funds which are levying a property tax.

Forms And Instructions For Education Districts - 2001-2002 Local Budget Law And Notice Of Property Tax Page 2

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