Sample Agenda Template Page 2
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1
2Basic Roberts Rules Of Order
For use for reference during meetings
AGENDAS
TYPICAL LANGUAGE USED BY
PERSON RUNNING MEETING
HANDLING MOTIONS
Call To Order
“I call this meeting to order”
Member says, “I move
that….”. Another member
“Will the secretary please do roll
seconds the motion, or
Roll Call
call?”
chair asks, “is there a
“We have a quorum. Will the
second?”
secretary please read the minutes of
Chair states motion and
the last meeting”
asks for discussion.
“Are there any corrections to the
Members enter into a
Reading & Approval
minutes?”
debate. Make of motion
has first right of floor.
“If there are no corrections, the
of Minutes
Debate only on merits of
minutes stand approved”.
motion.
Debate is closed when no
“We’ll now move to the officer’s
Reports of Officers
members seek further
reports. Will the treasurer, Jane Doe
discussion.
please read/submit their report.
Chair puts motion to vote.
“Are there any questions concerning
Chair announces results of
the treasurer’s report? (if none) Will
vote.
the Vice President now give their
report?
“We’ll now move on to unfinished
Unfinished Business
business. At the last meeting…”
New Business
“The meeting is now open for new
business”
“It has been moved and seconded
that…...is there any further
discussion?”
“We will now vote on that motion
that...Al in favor say “Aye”. All
l
opposed say “Nay”. The motion has
passed.
Announcements
“Are there any announcements?” The
next meeting will be held on…….”
Adjournment
“May I please have a motion to
adjourn the meeting?”
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Parent category: Business