Grant Agreement Draft - Minister Of Status Of Women Page 6
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164.
RECORDS, REPORTS AND MONITORING
4.1
Project Records - During the Term and for a period of seven years thereafter, the
Recipient shall maintain or cause to be maintained full, accurate and complete records
of the activities conducted in furtherance of, and the results achieved through the
conduct of, the Project. Any records required to be maintained pursuant to this
Agreement are subject to the protection and access provisions of the Freedom of
Information and Protection of Privacy Act (Alberta) and any other applicable
legislation.
4.2
Financial Records - During the Term and for a period of seven years thereafter, the
Recipient shall keep full, accurate and complete records and books of account relating
to the receipt and expenditure of the Grant Proceeds and other funds received and
expended for the purposes of the Project.
4.3
Audit - The Minister, either with or without its authorized agents may, from time-to-
time, upon reasonable notice to the Recipient, audit or examine the records and books
of account maintained by the Recipient in accordance with Section 4.1 and 4.2. The
cost of any special audit, examination or report shall be payable by the Minister,
unless the audit, examination or report reveals material breaches of this Agreement or
indicates that the records and books of account were inadequate to permit a
determination of how the Grant Proceeds were used by the Recipient or what results
were achieved through the conduct of the Project, in which case the cost shall be
borne by the Recipient.
4.4
Reporting - The Recipient shall comply with the reporting requirements of Schedule
“C”.
4.5
Inspection - The Minister is entitled, at reasonable times and upon reasonable notice
to the Recipient, to have its authorized agents attend at the premises of the Recipient
or at the place(s) where the Project is being carried out, for the purpose of examining
premises and files, documents and records, and any other assets pertinent to the
Project in order to assess whether the Recipient is in compliance with the terms of
this Agreement. The Recipient shall provide the authorized agents with such
assistance as may be reasonably required during such an inspection. This right of
inspection is limited to the purpose of ascertaining whether this Agreement has been
complied with, and the Minister shall not have any general right to obtain custody or
copies of records in the custody of the Recipient.
5.
LIABILITIES
5.1
Indemnity - The Recipient shall indemnify and hold harmless the Minister from any
and all third party claims, demands, actions, and costs whatsoever that may arise
directly or indirectly out of any act or omission of the Recipient or of its employees,
contractors or agents in the performance of this Agreement.
Page 6 of 16
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