Form Ir 880 - Paid Parental Leave Application For An Employee Page 4
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6Notes for employers
Note 11: Employee’s tax code
Your employee has given you this form to confirm that they qualify for
parental leave. You are required to fill in the employer’ s section of this
Tax is deducted from PPL payments using the same tax code you’ve
form and return it to your employee.
been applying to regular wage or salary payments. Please enter your
employee’ s current tax code.
Note 7: Parental leave commencement date
If your employee continues to receive employment income under
Enter the commencement date of the employee’ s parental leave. This
a special agreement, tax is deducted from PPL payments using a
will be the start date of their paid parental leave (PPL) payment period.
secondary tax code.
If your employee is taking annual leave before they begin their parental
leave, enter the commencement date of their parental leave, not the
Note 12: Doctors and teachers
date they start their annual leave.
If your employee is a doctor required to rotate between different
district health boards (DHBs) as part of any training, their length of
Note 8: Is your employee on a fixed-term agreement?
service with each separate employing DHB can be added together to
Please enter the expiry date of the employee’ s fixed-term agreement,
work out whether they meet the 6 or 12-month criteria for leave and
because PPL payments can’t continue beyond that date.
payments.
Please note this only applies to doctors undergoing certain types of
Note 9: Is your employee taking less than 14 weeks parental
training. Call the Ministry of Business, Innovation and Employment
leave?
to find out if your employee qualifies. They will still need to meet the
Please tick if your employee will be taking less than 14 weeks parental
“hours of work” test and give you proof of their previous employment
leave and enter the date you expect them back at work.
history with other DHBs, including the hours worked and their
earnings.
Note 10: What is your employee’s income?
If your employee is a teacher who is (or has been) employed by
The PPL payments your employee will receive will be based on their
multiple boards of trustees in a state school or integrated school,
current wage or salary from you.
these jobs are counted together to work out whether they meet the
Enter the applicant’ s gross average weekly earnings To calculate your
6 or 12-month criteria for leave and payments. They will need to give
employee’ s ordinary weekly pay enter the amount of their gross wage
you proof of their previous employment history with other boards of
for a normal week, calculated on their normal number of hours of
trustees, including the hours they worked and their earnings during
work and their ordinary pay rate. If your employee’ s ordinary weekly
the qualifying tenure period.
pay is more than $488.17 a week gross, just enter their ordinary weekly
pay because they’ll receive the maximum payment.
Note 13: Employer’s declaration
Calculate your employee’ s average weekly earnings as follows:
As the applicant’ s employer you must confirm they qualify for parental
leave. Please read the following points carefully before you sign the
If the employee qualifies for parental leave on the basis of the
declaration.
previous 12 months’ service, enter 1/52th of their gross earnings for
the year ending with the baby’ s expected due date or, if adopting,
The applicant must have worked for you for an average of 10 hours
the date the employee assumes care of the child.
or more a week at the expected date of birth or adoption, for
If the employee qualifies for parental leave on the basis of their
either 12 months, or 6 months.
previous 6 months’ service, enter 1/26th of their gross earnings
The applicant must have notified you in writing of their intention
for the 6 months ending with the baby’ s expected due date or,
to take parental leave, be eligible for and have been granted
adopting, the date the employee assumes care of the child.
parental leave.
If your employee was absent from work on leave without pay (other
Your employee must not have taken parental leave within the
than parental leave) or on ACC, calculate the average weekly earnings
6 months before the expected date of birth or adoption of this
based on the number of weeks the employee was present in the 6 or
baby.
12 months immediately preceding the expected due date of delivery
Your employee must provide you with a certified copy of a court
or adoption.
order, a letter from a social worker, or a statutory declaration from
the employee showing the date they have adopted or intend to
Example:
adopt a child.
The employee qualifies based on 12 months’ service and was absent
for 4 complete weeks. The average weekly earnings is 1/48th of their
gross earnings. If your employee hasn’t started parental leave you’ll
need to predict the hours up to the expected due date of birth or
adoption, based on current work patterns.
If you’re unsure whether an employee qualifies for parental leave, call the Ministry of Business,
Innovation and Employment on 0800 20 90 20.
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