Form 4921 - Economic Vitality Incentive Program Grant Application (Fy 2012 - Round 2) Page 3
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9Michigan Department of Treasury
4921 (Rev. 07-12), Page 3
Economic Vitality Incentive Program Grant Application
(FY 2012 – Round 2)
Issued under authority of Public Act 107 of 2012 and Public Act 236 of 2012
CONDITIONS
Implementation of Project:
The grantee agrees to submit Board Resolution(s), Board Meeting Minutes, or Inter-local
Agreement(s) for all local units participating in the project, indicating approval of the project and
Economic Vitality Incentive Program grant funding, within sixty (60) days following Treasury’s
Notification of Intent to Award or be subject to automatic cancellation of the grant. No grant funding
will be released until all required resolutions, minutes or agreements have been received. Board
Resolution(s), Board Meeting Minutes, or Inter-local Agreement(s) must be passed/signed on or after
October 1, 2011.
Project Clarification:
The Department of Treasury reserves the right to award funds for an amount other than that requested
and/or request changes to, or clarification of any and all applications received.
Prior to executing any changes to the scope of the project, the selected grantee(s) must inform (in
writing) the Michigan Department of Treasury of the proposed changes. The department will notify the
grantee(s) within thirty (30) days, whether or not the project changes fall under the original grant
award.
Eligible Expenses:
Up to 25% of shared service analysis, and up to 100% of the following expenses: legal fees, voting
costs, office supplies, infrastructure and equipment and other expenses as approved by the Michigan
Department of Treasury.
Expenditures:
1. The grantee understands and agrees that all expenditures from the grant will:
Be used to ensure efficient administration of the project.
Be permissible under state and federal law and consistent with statewide policies,
regulations, and practices.
Be incurred on or after June 21, 2011 or the first day of the grant period and before the
end of the grant period.
Be adequately supported by source documentation.
2. The grantee agrees to use the approved purchasing practices and bid procedures required by the
“Primary Local Unit” for expenditures involving project activity.
3. The grantee agrees to maintain accounting records following generally accepted accounting
procedures for the expenditure of grant funds. The grantee agrees to record all revenues and
expenditures in a fund or account separate from the grantee’s other funds or accounts.
4. The grantee agrees to maintain all documentation for costs incurred for a seven-year period
following the final payment for the project.
Release of Funds:
Payments to the “Primary Local Unit” will be made on a monthly reimbursement basis, providing the
grantee is in compliance with all terms and conditions of the grant, and dependent upon state
appropriations.
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