Form Rev-1189 - Employer Withholding Information Guide For Payroll Services (Page 3 of 4) in pdf

EMPLOYER WITHHOLDING INFORMATION GUIDE FOR PAYROLL SERVICES

REQUESTS FROM THE PAYROLL SERVICE

• enter User ID, then Next

Multiple Accounts

• Select the file name Next

Please send requests for information on multiple

• select File errors at the bottom of the

accounts in writing if possible. To ensure the

screen, then select Display to view the file

request arrives at the proper location, the

errors

common addresses and contacts for the Employer

Tax Division are listed on the following page.

To upload through e-TIDES:

Statement of Account

• Step 1 - Prepare the File:

If you require a statement of account, please fax

° Prepare the file on your computer using

the request to 717-783-4124. When requesting a

the e-TIDES File Specifications.

statement of account, please include the name,

account number, the period(s) in question and a

• Step 2 - Select your file to be uploaded:

return fax number or email address. If you are

registered to file electronically in e-TIDES, a

° Click on the "Choose File to Upload" link

statement of account may not be necessary, as

below to select the file type and the file

this information is readily available in e-TIDES.

from your computer to be uploaded. The

Go to View Filing History at

file name will appear in the list below. If

the file name does not appear, click the

“Refresh” located at the bottom of the

Refunds

If a refund is requested, a signed written request

page.

is required that includes the name, EIN and

• Step 3 - File Upload Menu Screen:

account number, the amount requested and the

period(s) in question. Please note that an

° Select the file from the list below and

amended PA-W3 indicating an overpayment does

click “Next”.

not constitute a refund request and no refund

will be issued based solely on an amended

• Step 4 - Identify the data in your file:

PA-W3. Refund requests may be mailed or faxed

(Comma Delimited, *csv, file formats only)

to the Credit & Refund Section at 717-783-4124.

° Specify required columns for the file to

Act 32

identify the data in the file to the e-TIDES

All inquiries regarding Act 32 or Local Earned

required data. When complete, click

Income Tax should be directed to the Pennsylva-

“Next”.

nia Department of Community and Economic

Development at , not the

• Step 5 - Data validation:

Pennsylvania Department of Revenue.

° Validate the content of the file. On the

Data Exchange

Multi-Import Data Validation screen, you

Payroll providers are encouraged to setup a data

will see the total number of records in the

exchange for verifying account ID’s and deposit

file and the number of valid and invalid

frequencies with the Department of Revenue.

records.

The payroll provider supplies EINs to the Depart-

ment of Revenue in exchange for account IDs

• Step 6 - Import the records and complete

and deposit frequencies, in an effort to stream-

the process:

line the process of mass data exchange. To

° To import the valid records, click “Insert

request a data exchange, please contact the

Records”. This completes the process. To

Pennsylvania Department of Revenue, Employer

Tax Division at 717-787-8600.

view a list of errors, click “View Errors”.

PAGE 2

Form Rev-1189 - Employer Withholding Information Guide For Payroll Services Page 3

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