Form 4154 - Tobacco Products Tax Electronic Filing Application Page 2
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2Form 4154, page 2
Filing Option Instructions/Information
WEB DIRECT FILLABLE FORMS
Web Direct Fillable Forms allows you to complete your tax return forms online. To use this option, you must enter in all required tax
return information on each schedule form. Depending upon the forms and schedules you are required by license to file with the Michigan
Department of Treasury, this option may include entering all required detail data on each Tobacco Products invoice for products
imported or acquired.
ASCII FLAT FILE
ASCII Flat File allows you to transfer a file of formatted tax data to the Michigan Electronic Filing System. This option is usually used by
filers that have large amounts of detail data and/or computer application systems that can export data files in the format required by the
state. With ASCII flat file you do not have to re-enter tax data on forms (see WEB DIRECT FILLABLE FORMS above) but it will require
testing, validation and certification of your formatted data files before you will be allowed to file with the state.
Therefore, careful consideration must be taken when selecting the option to file electronically. Once registered to file your tax return
information electronically, you will not be allowed to change filing options online. To change filing options you must complete and sign
another application form.
Tobacco Tax Roles - Other Tobacco Products Only - Add or Remove Authorized Contact
1. Prepare Returns - The person in this role will be responsible for compiling and completing the monthly Other Tobacco Tax Return
(OTP) including filing amendments. The assigned Usercode and Password will be accepted as a valid signature. This role will include
the ability to submit OTP returns electronically, add, change, amend or delete a return. The person in this role may view tax returns
confirmation numbers and add or remove an authorized contact. If your Tobacco license type is a Secondary Wholesalers of OTP and
you are not licensed as a wholesaler and/or Unclassified Acquirer, place an X in the Secondary Wholesaler box only.
Tobacco OTP Tax Role - Selection Example
Contact Telephone
Contact E-mail
Secondary
Prepare Tax
Contact Name
Number
Address
Wholesaler
Returns/Inventory Adjuster
RENEW
ADD
M. Doe
X
REMOVE
RENEW
J. Doe
X
ADD
X
REMOVE
RENEW
A. Doe
X
ADD
X
REMOVE
Tobacco Tax Roles (Cigarettes Only) - Description and Example - Add or Remove Authorized Contact
1. Order Stamps - The person in this role is responsible for ordering Tobacco Stamps electronically using the Tobacco Automated System. The
person in this role may view confirmation and tracking numbers to verify the status of a previous stamp order.
2. Receive Stamps - The responsibility for this role is to update the Tobacco System to confirm receipt of tobaco Stamps electronically using the
Automated Stamp System. Current Tobacco orders and history of stamps orders can be viewed only. The assigned usercode password will be
acceptable as a valid signature.
3. Prepare Returns - The person in this role will be responsible for compiling and completing the monthly Tobacco Tax Return(s) including filing
amendments. The assigned Usercode Password will be acceptable as a valid signature. This role will include the ability to submit returns
electronically, add, change, amend or delete a return. The person in this role may view tax returns confirmation numbers, order confirmations, UPS
tracking numbers and stamp order information for verification of stamp inventory.
4. Stamp Inventory Adjuster - The person in this role will be responsible for returning stamped cigarettes to the manufacturer and/ or damaged and
unused cigarette stamps to the Department. This person will be authorized to request adjustment(s) to the stamp inventory. The request must be
approved by the Department before the adjustment is valid.
If your Tobacco license type is a Secondary Wholesalers of Cigarettes and you are not licensed as a wholesaler and/or Unclassified Acquirer, place an
X in the Secondary Wholesaler box only.
Tobacco Tax Role - Cigarettes Only - Selection Example
Prepare Tax
Secondary
Order Stamps Receive Stamps
Contact Name
Returns/Inventory
Wholesaler
Adjuster
RENEW
ADD
M. Doe
X
REMOVE
RENEW
X
X
J. Doe
X
ADD
REMOVE
RENEW
X
X
X
X
A. Doe
ADD
REMOVE
Send applications to:
Michigan Department of Treasury
Special Taxes Division
Tobacco Tax Unit
P. O. Box 30474
Lansing, MI 48909-7974
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