Publication 4436 - General Rules And Specifications For Substitute Form 941, Schedule B (Form 941), Schedule D (Form 941), Schedule R (Form 941), And Form 8974 Page 8
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21.02 If you are developing software using the 6x10 grid, you may make the
following modifications.
“970117” for Form 941, page 1; “970217” for Form 941, page 2;
“970311” for Schedule B; “970417” for Schedule R, page 1; “970517”
for Schedule R, page 2; “970617” for Schedule R, page 3; and “970817”
for Form 8974, as the form ID codes.
Note. Maintain as much white space as possible around the form ID
code. Do not allow character strings to print adjacent to the code.
Place all 6x10 grid boxes and entry spaces in the same field locations as
indicated on the official forms.
Use single lines for “Employer Identification Number (EIN)” and other
entry areas in the entity section of Form 941, page 1; Schedule B;
Schedule R, pages 1 and 2; and Form 8974.
Reverse type is not needed as shown on the official form.
Do not pre-print decimal points in the data boxes. However, where the
amounts are required, the amounts should be printed with decimal points
and place holders for cents.
Delete the pre-printed formatting in any “date” boxes.
Use a single box for “Personal Identification Number (PIN)” on Form
941.
You may delete all shading when using the 6x10 grid format.
.03 If producing both the form and the data or the form only, print your
three-letter source code at the bottom of Form 941, page 1; Schedule B;
Schedule D; Schedule R, page 1; or Form 8974. See Section 1.3.15.
.04 If producing only the data on the form, print your four-digit software
industry vendor code on Form 941. The four-digit vendor code preceded by
four zeros and a slash (0000/9876) must be pre-printed. If you have a valid
vendor code issued to you through the National Association of Computerized
Tax Processors (NACTP), you should use that code. If you do not have a valid
vendor code, contact the NATCP via email at
for
information on these codes.
.05 Print “For Privacy Act and Paperwork Reduction Act Notice, see the back
of the Payment Voucher.” at the bottom of Form 941, page 1.
.06 Print “For Paperwork Reduction Act Notice, see separate instructions.” at
the bottom of Schedule B and Schedule D.
.07 Print “For Paperwork Reduction Act Notice, see the instructions.” at the
bottom of Schedule R, page 1.
.08 Print “For Paperwork Reduction Act Notice, see the separate instructions.”
at the bottom of Form 8974.
.09 Be sure to print the OMB number in the same location as on the official
forms on substitute Form 941, Schedule B, Schedule D, Schedule R, and Form
8974.
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