Instructions For Form Vs7 - Application To Correct A Vital Record In Maine (Page 2 of 2) in pdf

Documents That May Be Used When Applying to Correct a Vital Record



Personal affidavit – Births: A parent or sibling having first-hand knowledge of the correct

information may use a personal affidavit. The person signing the personal affidavit MUST be at

least 5 years older than the registrant. Marriages: The Party A/Groom or Party B/Bride may use

the personal affidavit to correct personal information on themselves, a municipal clerk may use

the personal affidavit to correct a clerical error made by the municipal clerk, or the officiates may

use the personal affidavit to correct information in the ceremony section. Deaths: the funeral

director, authorized person or the informant may use the personal affidavit. The person

completing the personal affidavit MUST sign the affidavit in the presence of a notary public or

municipal clerk.



Officiates may also use the personal affidavit as a form of documentation when correcting errors

in the ceremony section of a marriage certificate.



Intentions of marriage



Other documents (document must be at least 5 years old). Examples: Previous marriage record,

death or birth certificate



Medical records



Records of employment, education, census, selective service or military service



Voter registration applications



Newspaper articles



For marriages: wedding guest book showing names of Party A/Groom or Party B/Bride and date

of marriage, church record

Party A/Groom or Party B/Bride: Please note that it is the responsibility of the Party A/Groom or

Party B/Bride to review the marriage license at the time of issue, before signing. If the marriage

license is not reviewed and a clerical error is discovered after 90 days or more from the date of filing, the

Party A/Groom and/or Party B/Bride must apply to make the correction. The $60.00 correction fee is the

responsibility of the party A/Groom and/or Party B/Bride.

Errors on Death Certificates – Only the funeral director, authorized person or the informant listed on

the record may apply to correct information that is not part of the medical information or cause of death.

If there is an error in medical information; date or place of death or cause of death, only the certifying

physician, the attending physician or the certified nurse practitioner that signed the document may apply

to correct this error. They may do so by completing a Supplemental Certificate of Death (SCOD)

available by calling the Maine CDC vital records office at 1-888-664-9491. If an error is found on a

death record and it has been less than 90 days since the date of filing, the applicant may correct the error

by completing the application and having their signature notarized. There is no fee and no other

documentation is required. If the error is found 90 days or more after the date of filing, the fee to correct

the record is $60.00 and two (2) forms of supporting documentation are required.

To Complete the Name of a Decedent: The authorized person, the funeral director or the informant

listed on the record may apply. Two (2) supporting documents must be submitted when applying for a

completion regardless of how long the record has been on file. There is no fee when applying within 90

days from the date of filing; however, there is a $60.00 fee when completing a record that has been filed

for more than 90 days.

Please Note

When using documentation to correct a vital record, the document(s) used MUST be original true attest

copies or notarized copies and show the name of the person whose record is being corrected (as it should

appear on the record) and the date of the event.

Please note that Maine law dictates the process for correcting a vital record more than 90 days old.

Corrections must be done by drawing a single line through the incorrect information and typing the

correct information above or to the side of the error. The record will be marked “AMENDED.”

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Instructions For Form Vs7 - Application To Correct A Vital Record In Maine Page 2

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