Event Checklist
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4Event Checklist
Event Title: _____________________________________________________________
Event Sponsor:
Contact Name:_____________________________ Department:___________________
Phone:______________________ Fax:________________ Email:_________________
Account #/Funding Source__________________________________________________
Event Location:_____________________________________ Room #______________
Event Date:___________________ Start Time:______________ End Time:_______
Date Reserved:_______________________ Date Confirmed____________________
__Confirm with key participants
__Add to University Calendar
__Add to president’s, deans’ or vice presidents’ calendars (hosts’)
__Check for potential conflicts (such as campus & community events)
BUDGET:_________Amount
INVITATIONS & PROGRAMS:
__Create
Invitations, response cards, envelopes
__Approve
__ Guest List
__ Design
__ Proofread
PROGRAM PLANNING:
__ Print
__Program Format
__ Postage
__VIPs/Speakers
__ RSVP List
__Participants
Programs
__Reserved seating
__Design
__Entertainment
__Proofread
__Staging
__Print
__Photography
__Distribution
__Volunteers/Ambassadors
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Parent category: Life