Request Form For Michigan National Guard Records Page 2
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1
2INSTRUCTION AND INFORMATION SHEET
1. Personnel records and Service Treatment Records (STR). Personnel records of military members who were
discharged, retired, or died in service less than 62 years ago and STR’s are in the legal custody of the military
service department and are administered in accordance with rules issued by the Department of Defense, the
Department of Homeland Security (DHS, Coast Guard), and the State of Michigan.
a. Release of information: Release of information is subject to restrictions imposed by the military
services consistent with Department of Defense regulations and the provisions of the Freedom of
Information Act (FOIA) and the Privacy Act of 1974. The service member (either past or present) or the
member's legal guardian has access to almost any information contained in that member's own record.
An authorization signature, of the service member or the member's legal guardian, is needed in Section III
of the Michigan National Guard Request Form. Others requesting information from military personnel
records and/or STR’s must have the release authorization in Section III signed by the member or legal
guardian. If the appropriate signature cannot be obtained, only limited types of information can be
provided. If the former member is deceased, surviving next of kin may, under certain circumstances, be
entitled to greater access to a deceased veteran's records than a member of the general public. The next of
kin may be any of the following: un-remarried surviving spouse, father, mother, son, daughter, sister, or
brother. Requesters must provide proof of death, such as a copy of a death certificate, letter from funeral
home or obituary.
4. Where reply may be sent. The reply may be sent to the service member or any other address designated by the
service member in Section III or other authorized requester.
5. Definitions and abbreviations. DISCHARGED/ETS -- the individual has no current military status; SERVICE
TREATMENT RECORD (STR) -- The chronology of medical, mental health and dental care received by service
members during the course of their military career; OMPF – Official Military Personnel File.
6. If you served up to or beyond 2005 or enlisted in 2005 or later then your records may be obtained through
IPERMS. If you are currently serving please see your readiness NCO for help downloading your service
records from IPERMS. If you are retired or have been discharged from the Michigan Army National Guard
please visit the following link to the Army eBenefits site and set up an account which will allow you to
download your IPERMS service file
https://eauth.va.gov/ebenefits-portal/
requests sent to this office that can
be obtained through IPERMS directly or an account on the eBenefits site will be returned without action.
PRIVACY ACT OF 1974
COMPLIANCE INFORMATION
The following information is provided in accordance with 5 U.S.C. 552a (e)(3) and applies to this form. Authority for
collection of the information is 44 U.S.C. 2907, 3101, and 3103, and Public Law 104-134 (April 26, 1996), as amended
in title 31, section 7701. Disclosure of the information is voluntary. If the requested information is not provided, it may
delay servicing your inquiry because the facility servicing the service member's record may not have all of the
information needed to locate it. The purpose of the information on this form is to assist the facility servicing the records
(see the address list) in locating the correct military service record(s) or information to answer your inquiry. This form is
then retained as a record of disclosure. The form may also be disclosed to Department of Defense components, the
Department of Veterans Affairs, the Department of Homeland Security (DHS, U.S. Coast Guard), or the National
Archives and Records Administration when the original custodian of the military health and personnel records transfers
all or part of those records to that agency. If the service member was a member of the National Guard, the form may also
be disclosed to the Adjutant General of the appropriate state, District of Columbia, or Puerto Rico, where he or she served.
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