Supervisor'S New Employee Checklist (Page 2 of 4) in pdf

Logistics

Prepare the new employee’s workstation including desk, chair, computer, phone, supplies,

name cards, name plates, keys or access card, mailbox label.

Announce the hiring of your new employee and ask others to welcome and show support, such

as hanging a welcome sign at their workstation, office coffee break, etc. A short email

announcement should include when he/she is starting and in which position, a brief bio (e.g.,

previous employment, education, experience, job position in and reporting structure).

If possible, designate a mentor or buddy to answer questions, give support and check in with

the new employee to make sure they have everything they need during the transition period.

Prepare a Welcome binder for new employee. You can customize the binder contents to your

Department/Center needs. See template at the New Employee Orientation website.

Determine which systems the new employee will need access to and process the employee’s

accounts.

Prepare a first day agenda for the new employee and establish a plan and timeline for training

based on your department needs.

First Day Checklist

General

Provide a Welcome Binder to employee and discuss the agenda for the day!

Conduct departmental orientation including a tour of the office and/or building (restrooms, copy

room, kitchen, emergency exits)

Introduce employee to supervisors and co-workers and briefly explain the work of each

employee. Be sure to identify key personnel (e.g. the new employee’s mentor, who to go to for

office supplies, etc.). Whenever possible, invite the department head to greet your new

employee.

Make arrangements for taking new hire to lunch or coffee (if the new employee is Faculty, lunch

may be with Dean)

Explain NSU’s Vision, Mission and Values and how your department and the new employee’s

job supports them.

Review department and division organizational charts and how they relate to the overall NSU’s

structure.

Job responsibilities

Review the new employee’s job description, role and responsibilities. “A day in the life….”

realistic preview of a typical day for the new employee’s position may he helpful.

Explain the orientation performance evaluation, NSU's performance evaluation program, your

performance expectations and the frequency of the reviews.

Review office procedures, standards and schedules, lunch break, computer security and other

office protocol. Make sure someone explains to new employee the phone system, location of

faxes and copiers.

Emphasize courtesy and behavior with students, patients, visitors and

other departmental personnel.

Supervisor'S New Employee Checklist Page 2