Management Entity Profile - Hud Page 2
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4*10.
Describe any purchasing procedures you have implemented to control or reduce costs
(e.g., bulk purchasing, paying early to take advantage of discounts, cost comparisons or bids, etc.)
*11a. List any companies which regularly supply goods or services to your HUD-related projects and have an identity-of-interest with the management entity
or its principals (e.g., officers, general partners). Specify the type of goods and services provided. (See paragraph 2 - 3D of HUD Handbook 4381.5
for a definition of the term "identity-of-interest.") If these companies do not provide goods/services to all your HUD-related projects, identify the projects
that do not deal with these companies.
*11b. Do any of the identity-of-interest companies listed in 11a. function as "pass-throughs" -- i.e., does the identity-of-inte rest company purchase goods or
services from another party and pass those goods or services through to the project? For each pass-through arrangement:
(1) Name the identity-of-interest company involved.
(2) Explain how the identity-of-interest company's compensation is determined.
(3) Explain why it is more advantageous for the project to use the pass-through arrangement than to purchase directly from the ultimate supplier.
*12.
What types of property management procedures or operating manuals are used by on-site or supervisory staff?
*13.
What types of recurring written reports are prepared on project operations (e.g., maintenance, move-in/outs, payables, comparisons of budgeted and
actual expenses)? Specify who (by position title) prepares the report, frequency of the report, and who reviews the report.
*14a. How frequently do company executives or supervisory
*14b. Specify who (by position title) conducts the on-site visits or reviews.
staff visit the projects the company manages?
*15. If the company manages subsidized projects, identify by job title who prepares and reviews the HUD-required documents listed below. Specify the
frequency of review.
Prepares documents
Reviews documents
Frequency of review
a. Form HUD-50059, Initial Certifications
b. Form HUD-50059, Recertifications
c. Regular Monthly Subsidy Billings
d. Special Claims Subsidy Billings
e. Proposals to terminate tenant
assistance payments
f. Proposals to evict
g. Monthly Accounting Reports
(Forms HUD-93479, 80, 81)
h. Form HUD-949, Civil Rights Tenant
Characteristics/Occupancy Reports
form HUD-9832 (8/91)
Previous editions are obsolete
Page 2 of 4
ref. Handbook 4381.5
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