Policy G4 Donations And Naming Policy (Page 4 of 4) in pdf

Policy G4 Donations And Naming Policy Page 4

POLICY G.4

____________________________________________FINANCIAL DONATIONS AND NAMING POLICY

Attachment A

The Lois Hole Library Legacy Program "Grow Your Library" Procedures and Guidelines

1. Once an individual has indicated he or she wishes to make a memorial donation to this

program, the Head Librarian will work in conjunction with the donor to select an item for the

library's collection.

2. The item must be ordered as a "donation" through the Shortgrass Library System and the

Brooks Public Library will then be invoiced for the purchased item.

3. When the item is received at Shortgrass, it will be catalogued and processed then flagged.

Once it arrives at BPL, an appropriate Lois Hole Library Legacy Program bookplate will be

placed on the inside front cover of the item. There are three book plates to choose from.

These are: "Donated by", "In Honour of' and "Donated by in honour of'.

4. If appropriate, a Lois Hole Library Legacy Program gift notification card will be sent out to

the individual or family in whose honour the item has been donated.

5. A Lois Hole Library Legacy Program Thank You card will also be sent out to the donor and, if

requested, to other family members.

Approved by:______________________

Board Chair

Date Approved: April 12, 2013

Replaces Policy: 2-A-96

Policy G4 Donations And Naming Policy Page 4