Cupe Timesheet Page 2
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1
2INSTRUCTIONS FOR COMPLETING TIME SHEETS
Responsibility for completion of the time sheet rests with the individual employee.
All time sheets must be signed where indicated at the bottom of the page, by both the employee and supervisor.
The Payroll Department must receive time sheets at the School Board Office on the Monday following the bi-weekly cut-
off date.
ABSENCE:
The reason for any absence from work must be clearly noted on the time sheet and the hours of absence recorded.
Employees must secure approval when the absence is foreseeable. Forms are available for this purpose. Under emergency
circumstances, contact your supervisor and make arrangements for the approval forms to be completed in your absence. If
the approval form has not been completed and submitted to the payroll office, the absence will be treated as personal and
a salary deduction will be made.
OVERTIME:
All overtime must have prior approval by the Supervisor. Overtime will be paid unless indicated on the time sheet to bank
it.
EXTRA HOURS WORKED:
All extra hours must have an explanation included in the box provided along with the number of the Budget Element to
which those hours are to be charged.
HOURS WORKED:
Hours worked are to be shown in decimal form as follows:
5 min. =
.08
10 min. =
.17
15 min. =
.25
20 min. =
.33
25 min. =
.42
30 min. =
.50
35 min. =
.58
40 min. =
.67
45 min. =
.75
50 min. =
.83
55 min. =
.92
60 min. =
1.00
JOB NUMBERS:
All job numbers must be entered on the front of the time sheet in the box allotted at the head of the column.
School Based Job Numbers
Facilities & Services Job Numbers
SBO Job Numbers
36
Car Prog Asst
24
TA - Crosswalk
2
Trades - Const
3
Bus Driver
4
CA - Ed Dept
38
Ad Ed Asst
41
TA - ESL
15
Trades - Elect
34
Bus Driver/Grnds
6
CA - Fac & Srv
5
CA - Elem
25
TA - French
20
Trades - Mech
13
Custodian
7
CA - Recept
9
CA - Sec
26
TA - Library
21
Trades - Paint
43
Head Cust
8
CA - Sch Srv
10
CA - Sec in chg
28
TA - Science
42
Labourer
17
Groundsperson
31
TOC Clerk
27
TA - SpEd - Prog
30
TA - Supervision
19
Mechanic
23
Sup School Srv
33
Acct Clerk
Tech Srv
29
TA - SpEd - SSl
44
TA - Tch Kitchen
11
Techn
32
Tr & Grnd Sup
22
Payroll Clerk
35
TA - SpEd - SSll
37
CYC Worker
39
Payl & Ben Ad
46
TOC/Recept
L:\FORMS AND TEMPLATES\Forms\CUPE Timesheet.doc
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