Preparing Evaluation Reports Page 2
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7HOW-TO NOTE
Preparing Evaluation Reports
TABLE 1: EVALUATION REPORT REQIREMENT
(from the USAID Evaluation Policy and ADS 203)
Report should be…
A thoughtful, well-researched, well-organized, and objectively evaluate what worked, what
did not, and why.
Executive
Include a 3 to 5 page Executive Summary that provides a brief overview of the evaluation
purpose, project background, evaluation questions, methods, findings, and conclusions.
Summary
Evaluation
Address all evaluation questions in the statement of work.
Questions
Methods
Explain evaluation methodology in detail.
▪
Disclose evaluation limitations, especially those associated with the evaluation
▪
methodology (e.g. selection bias, recall bias, unobservable differences between
comparator groups, etc.).
NOTE: A summary of methodology can be included in the body of the report, with the full
description provided as an annex.
Findings
▪
Present findings as analyzed facts, evidence and data supported by strong quantitative or
qualitative evidence and not anecdotes, hearsay or people’s opinions.
▪
Include findings that assess outcomes and impacts on males and females.
Recommendations
Support recommendations with specific findings.
▪
Provide recommendations that are action-oriented, practical, specific, and define who is
▪
responsible for the action.
Annexes
Include the following as annexes, at minimum:
Statement of Work.
▪
▪
Full description of evaluation methods.
All evaluation tools (questionnaires, checklists, discussion guides, surveys, etc.).
▪
▪
A list of sources of information (key informants, documents reviewed, other data
sources).
Only if applicable, include as an annex Statement(s) of Differences regarding any significant
unresolved differences of opinion on the part of funders, implementers, and/or members of
the evaluation team.
Quality Control
Assess reports for quality by including an in-house peer technical review with comments
provided to evaluation teams.
Transparency
Submit the report to the Development Experience Clearinghouse (DEC) within three
▪
months of completion.
Share the findings from evaluation reports as widely as possible with a commitment to full
▪
and active disclosure.
Use
Integrate findings from evaluation reports into decision-making about strategies, program
priorities, and project design.
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