Preparing Evaluation Reports (Page 5 of 7) in pdf

HOW-TO NOTE

Preparing Evaluation Reports

relationship between the evaluation questions

 Annexes

and methods, it is useful to include a chart that

All evaluation reports must include the following

lists each evaluation question, the corresponding

as annexes: 1) the Evaluation Statement of

evaluation method to be used for data collection

Work, 2) Detailed description of the evaluation

and analysis, data sources, sample sizes, and

design and methods, 3) copies of the actual data

limitations.

collection tools such as survey or interview

questions, 4) a list of information sources

 Findings, Conclusions and

(including documents reviewed, sites visited, and

Recommendations

key informants, assuming they gave permission

Findings, conclusions, and (if requested in the

to be identified)., and 5) disclosure of any

evaluation statement of work)

conflict of interest by including a signed

recommendations, make up the main body of

statement by evaluation team members that

the report, synthesizing what was learned during

attests to a lack of conflict of interest or

the evaluation and presenting it in an easy to

describes an existing conflict of interest relative

understand and logical fashion. Findings are

to the project being evaluated. Additional

empirical facts based on data collected during

annexes can be included at the discretion of the

the evaluation and should not rely only on

evaluation team and USAID, and in some cases

opinion, even of experts. Conclusions synthesize

implementing partners, including, if applicable,

and interpret findings and make judgments

any Statements of Differences with the evaluation

supported by one or more specific findings.

conclusions.

Recommendations, if applicable, are specific

actions the evaluation team proposes be taken

by program management that are based on

findings and conclusions. The reader should be

able to discern what evidence supports the

conclusions and recommendations. Whenever

possible, data should be presented visually in

easy to read charts, tables, graphs, and maps to

demonstrate the evidence that supports

conclusions and recommendations. All graphics

must have a title, be clearly labeled, and include

a caption.

Preparing Evaluation Reports Page 5

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