St Gemma'S Hospice Policies And Guidance Page 13
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19St Gemma’s Hospice
Appendix 1
Storage and Archiving of Medicines Related Paperwork October 2006
Document
Where Stored?
How Long For?
How Eventually Disposed Of?
Controlled Drug Register
In Clinical Area (under care of ward manager) then
2 years from the last
Green Confidential waste bag
(Should be stored in limited access area e.g.- locked room/keypad
Archived
date of entry on ward
access)
then 6 more years
Green FP10 Prescription (Day hospice use only)
n/a - ( Patient takes to own chemist or taken to
n/a
n/a
Lloyds)
Controlled Drug Signed Order/Private prescription for Hospice Use
n/a - ( Collected by Lloyds for dispensing )
n/a
n/a
only ( Pink A5 sheet - Hospice Stationary )
Controlled Drug Stock Order (Completed by Lloyd’s technician during
n/a – ( Collected by Lloyds & taken to LTHT)
n/a
n/a
top-up.)
Discharge Drug Order (TTO) (Yellow A4)
Discharge Drug Order for compliance aid (Green A4)
(Hospice Stationary (Private Prescription))
n/a – (kept by Lloyds)
Original copy (collected by Lloyds)
n/a
n/a
Hospice Photocopy (Copy made when faxing)
This photocopy kept in patient notes with discharge
Lifetime of medical
See hospice policy re medical notes
documentation
records
Copy returned with drugs as “Delivery Note” stamped and signed by
File in black box in Drug Room
2 weeks
Lloyds then signed by RN on checking each drug received into hospice
then
Green Confidential Waste Bag
Archived
2 years
Non-stock Order/Urgent Stock Drug order
( Blue A4 Hospice Stationary) or Lloyds Stock top-up Sheet -
completed by Lloyds technician(not photocopied)
n/a – (kept by Lloyds)
Original copy (collected by Lloyds)
n/a
n/a
Hospice Photocopy (to check which drug
In sent faxes folder
2 weeks
Shredded/ green confidential waste
order before they arrive on site)
bag
Copy returned with drugs as “Delivery Note” stamped and signed by
File in black box in Drug Room
2 weeks
Lloyds then signed by RN on checking each drug received into hospice
then
Archived
2 years
Green Confidential Waste Bag
Delivery Notes
Copy of CD “Docket” from duplicate book in locked CD delivery box
File in black box in drug room
3 months
Green confidential waste bag
from Lloyds and copy of driver’s delivery note for CDs and stock
deliveries from Chapel Allerton
File in black box in Drug Room
2 weeks
Copy returned with drugs as “Delivery Note” stamped and signed by
then
Lloyds then signed by RN on checking each drug received into hospice
Archived
2 years
Green Confidential Waste Bag
Printed Sheet returned with Stock top-up from LTHT (For Lloyds
File in black Box in Drug Room
technician to check as putting drugs away)
then
Page 13 of 19
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