St Gemma'S Hospice Policies And Guidance Page 5
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19St Gemma’s Hospice
Dr signs form, writes name in full, qualifications and date signed.
FAXING
Staff member marks the date and time of faxing on the top, right hand corner and puts
on their initials.
Fax the original blue sheet to Lloyds on: 0113 2888674
A photocopy is made at the same time on the fax machine.
HANDLING AND STORAGE OF DOCUMENTATION AFTER FAXING
The original (blue copy) is left in the clear Perspex tray in the nurses office for
collection by the Lloyds’ driver at tea-time.
The photocopy is filed away in the “Sent Faxes” folder. (The photocopy is just for our
records, to know what has been ordered before it arrives from Lloyds.)
Photocopy is kept for a minimum of two weeks, after which it is shredded or put in a
green confidential waste bag
HANDLING AND STORAGE OF DOCUMENTATION AFTER RECEIPT OF
MEDICATION
Medications are delivered with a second copy of the order, which will be signed as
dispensed/checked by Lloyds and stamped with their shop stamp. (This stamped copy
is classed as the “Delivery Note”.)
RN checks and signs stamped “Delivery Note” to say that all of the drugs have been
received into the hospice
Stamped “Delivery Note” is filed the in the black box in the drug room where it is kept
for a minimum of 2 weeks and then archived for 2 years.
Any discrepancies are discussed as soon as possible with the Lloyds Pharmacist, the
nurse in charge and a drug error/incident form completed if appropriate.
DISCHARGE DRUG ORDER – Yellow
3.3
ORDERING
Ph/Dr completes all sections of the yellow discharge drug order (TTO).
‘Official name’ of the patient (i.e. the name that appears on the St Gemma’s
identification sticker) is used. Nicknames or abbreviations are not used.
Names are written in block capitals
Date and time that the medicines are required on the ward prior to discharge is
indicated e.g. this may be 6pm on the night before an a.m. discharge.
Dr signs form, writes name in full, qualifications and date signed.
CD items also require a pink A5 “Controlled Drug Signed Order/Private Prescription”
order sheet.
FAXING
Staff member marks the date and time of faxing on the top, right hand corner and puts
on their initials.
Fax the original yellow sheet to Lloyds on: 0113 2888674
A photocopy is made at the same time on the fax machine.
HANDLING AND STORAGE OF DOCUMENTATION AFTER FAXING
The original (yellow copy) is left in the clear Perspex tray in the nurses office for
collection by the Lloyds’ driver at tea-time.
Page 5 of 19
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