Sample Credit Card Policies And Procedures (Page 2 of 2) in pdf

Sample Credit Card Policies And Procedures Page 2

Procedures

Credit cards may be requested for prospective cardholders by written request

(Credit Card Request Form) to the treasurer.

Detailed receipts must be retained and attached to the credit card statements.

In the case of meals and entertainment, each receipt must include the date,

time, names of all persons involved in the purchase, and a brief description of

the business purpose of the purchase, in accordance with Internal Revenue

Service regulations.

Monthly statements, with attached detailed receipts, must be submitted to the

Treasurer within 10 days of receipt of the statement to enable timely payment

of amounts due.

All monthly statements submitted for payment must include the initials of the

cardholder; the signature of the approving staff member, unless the cardholder

is himself or herself the staff member; and the date of approval.

All monthly statements submitted for payment must have the appropriate

account number(s) and the associated amounts clearly written on the

statement.

Sample Credit Card Policies And Procedures Page 2