Hire Booking Confirmation (Page 2 of 4) in pdf

EVENT DATE

HIRE BOOKING CONFIRMATION

EVENT NAME

BOOKING REF

Date of Booking:

Terms & Conditions of Hire

1 -

Unless otherwise stated, all goods supplied are on a hire basis only and title remains with Essential Wedding Hire. Hereafter known as the

Hiree.

2 -

The Hirer is the person named on the booking form. The Hirer takes full responsibility for the goods under these terms and conditions.

3 -

HIRE PERIOD is for six days, with goods available for collection or dispatch 3 days prior to the event. For weekend weddings the earliest

collection is the Wednesday prior to the event date. This can be extended at the Hiree’s discretion and prior agreement for which a charge

may be levied. (This will be noted clearly on your booking form). All goods must be returned by the following Monday after a weekend

event or by the 6

day of hire. The day after the 6

day hire will be the 7

day. Upon the 7

day this will start a new hire period of six days

hire period for which the full hire value of original signed booking form will be charged. On the 14

day after the original hire period if the

goods have not been returned the hire period will stop and it will be deemed that you wish to purchase the goods at full retail value listed on

the website for each item. A charge will be taken from your credit/debit card – details of which will be held by Essential Wedding Hire at

the time of booking.

SECURING A BOOKING / PAYMENT: A £25 (10% for Flower Bookings) non-refundable deposit will be required to secure a booking.

4 -

Until the booking form and the Terms & Conditions Agreement (signed by the Hirer) and deposit is received back to the Hiree then no

booking will be deemed to have been made. The balance is payable ONE full calendar month before the event date. If a booking is

cancelled more than one month in advance then no more is payable but the deposit will not be refunded, if a booking is cancelled within

one month then the full remaining balance is payable – These monies can be used against a future booking within 12 months if the event is

only postponed. Bookings within one month must be paid in full at time of booking. ESSENTIAL WEDDING HIRE WILL NOT

ATTEND, SUPPLY OR PROVIDE ANY GOODS OR SERVICES IF THE FULL BALANCE HAS NOT BEEN PAID IN FULL –

PAYMENT ON THE DAY OF THE EVENT IS NOT ACCEPTED.

5 -

DELIVERY / COLLECTION OF HIRE GOODS: Glass products cannot be couriered and are hired on a collection basis only if supplied

on a DIY hire basis. If glassware is booked along with other goods and venue dressing services where the Hiree will be setting up and

attending the event venue, glassware can be delivered to the event along with all other hired products and services, this will be clearly stated

on the Hirer’s booking form and all details agreed by both the Hirer and Hiree.

5a -

COURIER COLLECTIONS & RETURNS

All hire goods suitable for courier delivery must be organised by the Hirer. Any courier company used by the Hirer must be guaranteed,

insured and have a tracking number. Goods are to be booked on a next day courier service and notice given to the Hiree of the date of

courier collection and return. See paragraph 3. HIRE PERIOD for the available collection and return times. Couriered returns from the

Hirer must reach the Hiree by the 6

day of hire. In the event of delays in transit proof of dispatch will be required in order to levy any

charges for late return of goods.The Hirer understands that hired goods are sent by courier at their own risk, therefore any loss or damages to

the hired goods caused in transit are charged at the full retail value stated on the website for that item. All items received back via an

independent courier will be checked whilst in the presence of the courier driver. Any breakages will be noted as such at that time on the

manifest and charged accordingly to paragraph 7 on the Terms & Conditions. All disputes and/or claims regarding loss or damage of hire

goods in transit remain between the Hirer and the Courier company used by the Hirer.

6 -

LIABILITY:The Hirer is solely responsible for the Hired Goods not the reception/event venue/hotel/florist or any other third party to

whom the Hirer has entrusted the Hire Goods. The Hirer alone shall be responsible for ensuring the Hired Goods are kept in good order

from the time of despatch from the Hiree until back into the possession of the Hiree. Therefore if the Hirer intends to leave Hired Goods

anywhere other than in the Hirer’s possession before or after the event an agreement of a good provision of storage must be made and

organized direct with the hotel or third party by the Hirer and does so at their own risk. If the Hirer intends to leave directly after the event

finishes eg. Honeymoon, the Hirer must organize the take down, re-packaging and return of all hired goods prior to the event, nominating a

third party to act on their behalf, the contact names, addresses and telephone numbers should be made known the the Hiree so that the goods

can be located after the event. The Hirer will still be fully responsible for the hired goods even when dealt with by a third party.

7 -

PACKAGING:All goods are provided packaged in boxes specifically made for that product. Therefore all goods must be re-packaged in

the original boxes provided ready for collection/return. A charge will be made for non-return or damage of original boxes and packaging as

this will them deem the hired goods unsuitable for future re-hire. Therefore a fee of half the retail value of the hired item will be charged.

7a -

CANDELABRA PACKAGING & CARE: Candelabras are supplied in individual boxes unassembled with each individual component wrapped, this box is placed in an outer box.

If candelabras are couriered the Hiree will seal the outer carton securely for transit. For return each candelabra will need to be dismantled into components, each component needs

to be individually wrapped and put back into one box (one candelabra per box) Candelabras will get badly scratched or broken if not placed back into the supplied protective

E S S E N T I A L

Essential Wedding & Event Hire

151a Uxbridge Road Rickmansworth Hertfordshire WD3 7DW

01923 775020

VAT Reg No: 873 6822 88