Hire Booking Confirmation (Page 3 of 4) in pdf

EVENT DATE

HIRE BOOKING CONFIRMATION

EVENT NAME

packaging. If this occurs a charge of the full retail value of the item will be charged. If

Candelabras are returned back, with all candelabras thrown back in pieces in one carton, the

BOOKING REF

full retail value of all the candelabras will be charged – this point will not be disputed as

Date of Booking:

candelabras treated in this manner is disrespectful of the Hiree’s goods and cannot be re-hired.

Wire must not be used as it will scratch the Candelabras. Candelabras must not under any

circumstances be transported when full assembled, the Hirer will do so at their own

7a continued..

risk. Candelabras can be returned dirty with any wax residue that may have occurred during the event, DO NOT SCRATCH WAX OFF CANDELABRAS WITH ANY TOOLS OR

IMPLEMENTS – this will scratch the candelabras, only use hot water to remove wax.

CRYSTAL TREES: Crystal tablecentres are supplied and set-up on site by the Hiree only and not available for DIY. Loss of damage to crystal trees will be charged at the

following costs: Metal Crystal Trees £500 / Standard (£40 hire) Manzanita Crystal Display £150/Large (£80 Hire) Manzanita Crystal display £300/Floorstanding Crystal Tree £1000

7c -

FEATHER CENTREPIECE HIRE: Feather centerpieces are supplied by the Hiree in a set package consisting of 20 feathers, 80cm glass lily vase, crystal gel, 8” E’luminator

LED uplighter base, foam holder with cup, weight and submersible floralyte. This makes up one centerpiece, therefore ALL these items need be returned to the Hiree in their

entirety. Any missing or damaged feathers are charged at £5 each to replace if feathers are found to be missing upon breakdown of the event or on return to the shop if hired on a

DIY basis. It is the Hirer’s responsibility for the feathers after the Hiree has left the venue site after an on-site set up prior to the event, during the event and after the event until the

hired goods are back in the Hiree’s possession. The Hirer must ensure guests and/or staff do not dismantle the centerpiece or take any part or all of the centerpiece off the event

venue site. The feather centerpieces are priced for HIRE only and not for purchase.

7d -

GLASSWARE: Glassware must be handled with care, all vases should not be lifted by the lip of the vase but with two hands at the base. Hired glassware is the responsibility of

the Hirer from the time the hired items leave the premises of the Hiree until it is returned back to the Hiree, therefore glassware in transit is still the responsibility of the Hirer. If the

Hiree has delivered and provided glassware direct to a venue or household the Hirer is responsible for the goods after delivery and set up by the Hiree until the hired goods have

been collected from the venue or household by the Hiree. The Hiree will not accept the any other glassware product that is not stated on the booking confirmation as a replacement

of any damaged hired glassware.

CANDLES: Essential Wedding Hire does not take responsibility for any damage or fire caused by candles provided for any hire bookings, candles

sold or provided for an on-site set up, permission must be sought by the Hirer from the venue to use candles. Candles must not be left

unattended and should be extinguished at the end of the evening.

7e -

STARLIGHT BACKDROPS/DRAPING/TABLE SKIRTS & CAKE SKIRTS: Damage to the starlight backdrops such as rips and tears will result in a full replacement of the

section damaged 6m x 3m section replacement value of £2000 will be charged. For excessive stains from food, wine/beer will be subject to a cleaning fee of £100, should any stains

not come out of the backdrop curtains after cleaning, a fee to replace the curtain will result up to the value of that section, in the event of this occurring an invoice from the supplier

will be provided for the cost of replacement and the damaged curtain will be available for inspection by the Hirer. The same applies for the plain draping, top table starlight skirt

replacement value for rips and tears is £250, cleaning cost of excessive beverage staining £100. Cake table skirt replacement value for rips and tears is £150, cleaning cost of

excessive beverage staining £50. Non-return of Starlight backdrops will result in a replacement charge of £3000, non return of starlight top table skirt will result in a replacement

charge of £250, non return of starlight cake table skirt will result in a replacement charge of £150. Plain draping replacement charge £500 for 3m x 3m section.

7f -

CHAIRCOVERS – Chaircovers hired on a DIY basis are supplied washed ironed (except stretch lycra) and folded into shipping crates which must be retained for return transit. If

Essential Wedding Hire are delivering and collecting DIY chaircovers no fitting will be carried out by the Hiree, chaircovers /sashes are to be taken off the chairs at the end of the

event evening and put back into crates provided ready for collection, if Essential Wedding Hire arrive on site for a DIY collection and covers have not been taken off by the Hirer

the Hirer will be charged a labour fee of 50p per cover for removal by the Hiree. Changes in quantity for chaircovers will not be accepted after one month prior to the event date –

the date of order finalization and settlement. By prior agreement the Hiree may add quantities subject to availability. No refunds will be given for quantities pre-ordered and not

required on the day of the event. Chaircovers damaged beyond laundry / ripped / torn or burned will be charged at £6 per cover and the linen will be available for inspection if

requested.

8 -

NON-RETURNS/DAMAGED GOODS: The Hirer will pay for any non-returns, damaged goods or breakages to the Hiree at full retail

value listed for the hired product/s on the Essential Wedding Hire website Details of the retail value of Hired Goods can be found on the

website of the Hiree or can be listed and given at request at the time of booking for the Hirer’s own information. The Hiree will take details

of the Hirer’s credit or debit card and a pre-authorisation fee on the Hirer’s credit card to cover any costs incurred due to damage or non-

returns. Hired goods will be checked upon return and a charge will be made from the given credit or debit card the same day for any non-

returns or damages of hired goods found at that time. All packaging & boxes MUST be kept and returned in good condition. The loss /

damage of these boxes usually renders the hire items useless so a charge of 50% of the retail price of the item will be charged should the

boxes not be returned. This covers the cost of the Hiree having to get boxes specially made to be able to store and re-hire these items.

9 -

DELIVERIES: Deliveries and collections by courier can only be made to a residential address provided by the Hirer. Deliveries will not

be sent direct to a venue or collections from a venue as all goods require to be checked upon receipt.

Deliveries must be inspected upon receipt.

Any shortages, breakages or incorrect items must be notified to the Hiree within six hours (same day) of

receipt. This enables us to put things right in good time. No claims for breakages, loss or incorrect items can be entertained beyond this time period. The

Hiree will not be liable after this time and no refunds will be given if the notification time is not adhered to.

Collections must be inspected at the Hiree’s premises; hired goods must be checked against the booking form before being

10 -

STORE COLLECTIONS:

taken. The hire goods stated on the booking confirmation will be prepared, cleaned and checked by the Hiree, but it is the responsibility for the Hirer to check

the items on the order as any shortages, breakages or incorrect items cannot be clarified or rectified after the Hirer has left the premises with the goods. The

Hiree will not be liable after this time and no refunds will be given if the notification time is not adhered to.

11 -

The Hiree shall not be responsible for injury or damage to persons or property howsoever sustained arising from any Hired Goods from

Essential Wedding Hire.

______________________________________________________________________________________

Declaration

I declare that I am the hirer and that I have read and agree to these terms and conditions of hire. I can confirm that I have provided

photo identification with home address as proof of identity as the person named on this agreement.

If signing on behalf of a Company: I confirm that I have the authority to sign on behalf of the company _____________________.

E S S E N T I A L

Essential Wedding & Event Hire

151a Uxbridge Road Rickmansworth Hertfordshire WD3 7DW

01923 775020

VAT Reg No: 873 6822 88

Hire Booking Confirmation Page 3

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