A Guide To Formatting Business Letters Page 5
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8Eng 209W
Hurley
Block Letter Format
All lines except the date and signature block begin at the left margin
LETTERHEAD
Date
line 13 or 2 lines below letterhead
4 – 10 lines here, so as to center letter on page
Addressee's Name and Title
Company Name
inside address is single spaced with no
Street Address
abbreviations except for state abbreviation
City, State Zip
double space
Dear
addressee's last name,
double space
SUBJECT:
optional, a brief descriptive title, may be at the left margin or centered
double or triple space
Notice that every new paragraph starts at the left margin. The difference between the full
block letter (previous) and this block letter is that in this format, the date and signature
block line up on the same tab. xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
double space
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
double space
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxx.
double space
Sincerely,
4 lines for signature
Typed Name of Sender
Title of Sender
double space
Typist's Notations
note: for shorter letters, use wider margins
If possible, letter should be 3
double space
to keep the text of the letter centered on the
paragraphs for good visual effect
Other notations
page vertically
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Parent category: Letters