C A R E E R S E RV I C E S
This packet contains sample cover letters for you to use in producing your own letter. The examples
included in this collection show formatting, layout and design, placement of text, content, and actual
verbiage. By using these exhibits as a general guideline, you can gain some insight as to the general
look and language of an effective cover letter.
Your resume should always be accompanied by a well-written one-page cover letter. Your cover letter
should be written in standard professional business letter format. Produce each letter individually. It
should be a personal letter, addressed to a specific individual, at a specific company or organization, and
making reference to a specific job. Never send a form letter. It is best to use a more exploratory, open-
ended, introductory tone in your cover letter, rather than a more assertive, application-oriented tone. Think
of it as a letter of introduction instead of a letter of application.
The header on your cover letter should match the header on your resume and it should contain your
name, mailing address, telephone number, and e-mail address.
The first paragraph contains your objective. Tell the reason why you are writing the letter. Short, simple,
and direct. Include the name of the company in the description of objective.
Your second paragraph contains a summary of your qualifications for the job. Provide a brief description
of your education, experience, and skills as they relate to the job.
Your third paragraph is the action statement. Express your desire for a meeting to learn more about the
job and the company. Ask for the interview. Indicate that you will follow up.
The letter should be single spaced. Use active rather than passive voice.
In the address block of the employer, include the name and title of the person.
Avoid salutations that sound too impersonal or too general, like Dear Sir or Dear Sir/Madam or To
Whom It May Concern. The salutation should begin… Dear Mr., Ms., or Dr., followed by the person’s last
If you are mailing your letter, don't forget to include a handwritten signature.