Sample Minutes (Page 2 of 2) in pdf

6. ITEM # 1 TO BE DISCUSSED

Put a summary of the discussion around the topic

If a motion was made put the information in here

If further information is needed agree on who is to do the follow up and put their name and a

timeline that this information will be completed

Task: put who is to do it and when it is to be completed by (DATE)

7. ITEM #2 TO BE DISCUSSED

Put a summary of the discussion around the topic

If a motion was made put the information in here

If further information is needed agree on who is to do the follow up and put their name and a

timeline that this information will be completed

Task: put who is to do it and when it is to be completed by (DATE)

8. ADDITIONS TO THE AGENDA

a) Added agenda Item # 1

Put a summary of the discussion around the topic

If a motion was made put the information in here

If further information is needed agree on who is to do the follow up and put their name and a

timeline that this information will be completed

Task: put who is to do it and when it is to be completed by (DATE)

b) Added agenda Item # 2

Put a summary of the discussion around the topic

If a motion was made put the information in here

If further information is needed agree on who is to do the follow up and put their name and a

timeline that this information will be completed

Task: put who is to do it and when it is to be completed by (DATE)

9. ADJOURNMENT (Record the time the Chair adjourned the meeting.)

10. NEXT MEETING (DATE) (The next meeting date should be decided before everyone leaves the

meeting. It is a handy reminder to put it at the bottom of the minutes.)

NOTE:

 The minutes should be completed by the Recording Secretary and forwarded to the Chairperson to

review prior to being sent out to the rest of the Committee. The minutes should be distributed no

more then 2 weeks after the meeting was held. The minutes are a reminder of the tasks that need to

be completed and items to be followed up on.

 A copy of the minutes should also be saved for future references.

Sample Minutes Page 2