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Conference/Event Planning Worksheet

The following worksheets are designed to assist both you and Conference Services in planning your event. Please

provide as much information as you can at this time, attaching additional copies of these pages, if needed. Please note

that this preliminary information does not contract you, your organization, or Cornell University Conference Services.

Return to Conference Services, 206 Robert Purcell Community Center, Ithaca, NY,14853 or confserv@cornell.edu.

Event Title:

*if this program is an annual or a bi-annual event, please provide us with the last location that the event was held:

Sponsoring Department or organization:

“Host” staff person:

Name

Title

Address

Phone

Fax

“Contact” person (with whom Conference Services will be working directly):

Name

Title

Address

Phone

Fax

There is a one time per person administrative fee that covers the cost of the services that Conference Services

provides. The base fee is $32 which includes the services of on campus housing arrangements, basic

registration staffing, and the opening of a Cornell account in the name of the conference/program. This fee

increases as additional services are requested.

Logistics

Conference Start Day and Date (opening event information):

Conference End Day and Date: (Closing event information):

Total number of participants expected to register for this event:

Would you like Conference Services to masterbill you for all event related expenses?

Yes

"Masterbilled" means Conference Services will not accept money from attendees, but will bill the program facilitator at the conclusion

of the event or program.

Would you like Conference Services to accept registrations and money for your program?

Yes

Would you like us to create an online registration website for your program?

Yes

There is a one time set up fee that is determined by the complexity of the registration form itself. In addition, a $5.00 per person fee is

charged for those who use the online registration services.

Are parking permits to be masterbilled?

Yes

Parking permits for the Conference Lot (CC) on North Campus are $6.00 per day plus tax, 7 days a week. If you require passes for any

other lots on campus, the prices may vary.

Are bus passes to be masterbilled?

Yes

TCAT bus passes are sold at $3.00 per day per person.

Do you qualify for New York State tax exemption?

Yes

If so, please include a copy of your tax exempt certificate.

Conference Event Planning Worksheet

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