Administrative Assistant Job Description Template (Page 2 of 6) in pdf

Administrative Assistant Job Description Template Page 2

PURPOSE OF THE POSITION

(The main reason for the position, in what context and what is the overall end result)

The Administrative Clerk is responsible for providing administrative and clerical services in

order to ensure effective and efficient operations.

SCOPE

(The way that the position contributes to and impacts on the organization)

The Administrative Clerk reports to the Senior Administrative Officer and is responsible for

providing administrative and clerical services. Providing these services in an effective and

efficient manner will ensure that municipal operations are maintained in an effective and

efficient manner.

RESPONSIBILITIES

(Major responsibilities and target accomplishments expected of the position including the typical problems

encountered in carrying out the responsibilities.)

Provide administrative support to ensure that municipal operations are maintained in an

effective, up to date and accurate manner

Main Activities:



Type correspondence, reports and other documents



Maintain office files



Open and distribute the mail



Take minutes at meetings



Distribute minutes



Coordinate repairs to office equipment

Provide support to Council to ensure that Council is provided with the resources to make

effective decisions

Main Activities:

 Maintain confidential records and files

 Maintain records of decisions

 Arrange for payment of honorariums

 Research and assist with the preparation of motions, policies and procedures

 Review and edit reports to the Board

 Prepare correspondence for Board members

 Prepare documents and reports on the computer

 Schedule Board meetings

 Prepare agendas for Board meeting

Administrative Assistant

5/11/2005

Page 2

Administrative Assistant Job Description Template Page 2