Event Timeline Template (Page 2 of 5) in pdf

Event Timeline Template Page 2

What facilitation materials



are needed?

Internet?



Access to Power?



Sound?



1-2 months before event or more depending on size of event

Item

Target Date

Completion Date

Double Check that all Contracts

are signed and returned

Review Speaker assignments and

Needs

Make sure there is



someone from the

committee assigned to

host each

presenter/speaker if there

are multiple speakers

Determine the needs of



the speakers – computer,

projector, sound,

microphone, etc.

Review Menus and setups – make

sure they still work based on

current registrations

Monitor and manage registration

list

Double check to ensure



payments have been made

Email billings to balance



dues to try to collect all

money before event

Cancel duplicates



Answer participant



questions

Start Assembling Materials

Educational Materials



Folders (if needed)



Create nametag template



Agendas



Invoices/paid receipts



Other materials



Do a final run through of the

facility

Check on best layout for



meals

Check for enough electrical



outlets

Plan where you want



registration

Let facility know who



VIP’s / Speakers are if

appropriate

Confirm Guest List with



Hotel if needed

ANR Communications | 310 Agriculture Hall | Michigan State University | 517-353-3175 |

Event Timeline Template Page 2

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