Event Timeline Template (Page 3 of 5) in pdf

Event Timeline Template Page 3

10 to 15 Days Before Event

Item

Target Date

Completion Date

Create Checklist of what you need

to pack for event (keep adding to

it as event gets closer)

Start creating a pile of



things that need to go with

you in one spot so it is

ready to go

Start tracking registrations



each day canceling

duplicates, double

checking payments

Create Supply Box:

Tape



Scissors



Pens



Sharpie Markers



Thumb Tacks



Sticky notes



Memory stick



Pins



Stapler, staples



Paper



Receipt books



Batteries



Anything else you might



need

Create hot list of critical phone

numbers

Create any signage needed for

event

3 Days Before Event

Item

Target Date

Completion Date

Create Master Notebook

Run Registration List



Run Balance Due List



Run copy of invoices by



number

Copy of all materials



Check list



Copy of All Contracts



Any detail lists or reports



to make each section

function

Make Name Tags (put with folders)

Make stickers for tops of folders if

needed – with name and

information of participants

Print Invoices (alpha order) and

put in folders

Turn in Guarantee’s to facility

(usually this is at the 3 business

days before event time)

ANR Communications | 310 Agriculture Hall | Michigan State University | 517-353-3175 |

Event Timeline Template Page 3

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