Sample Inspection Letter


[Landlord and/or Managing Agent Name]
[Landlord and/or Managing Agent Address]
Dear [Landlord and/or Managing Agent]
A Housing Quality Standard inspection was completed recently on the apartment located at [Address] where
[Applicant Name] would like to reside. This inspection was conducted to determine if the unit meets the
minimum standards established by the U.S. Department of Housing & Urban Development. These standards
have been established to ensure that tenants who receive assistance are living in housing that is decent, and
The inspection indicates that the unit [does/does not] meet these standards. I have enclosed a copy of the
inspection for your records [and I have highlighted items that require correction. I will perform an inspection in
thirty-days to ensure that necessary repairs have been completed].
If repairs have not been completed by {30 days from the initial occupancy agreement} then payment will be
suspended until repairs are made.
If you should have any questions, please do not hesitate to contact me at ###-####.
[signed name and date]
[printed name, title]


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