Sample Complaint Letter printable pdf download

Sample Complaint Letter

You worked hard for your money - don’t let a stranger steal it from you.

SAMPLE COMPLAINT LETTER

YOUR ADDRESS

YOUR CITY, STATE & ZIP CODE

Daytime TELEPHONE NUMBER

DATE

NAME/TITLE OF CONTACT PERSON

COMPANY NAME

STREET ADDRESS

CITY, STATE & ZIP CODE

Dear [CONTACT PERSON]:

On [date] I [purchased or had repaired] a [name of product, including serial and model number OR service per-

formed]. I made this purchase at [location, date and other details of the transaction].

Unfortunately, the [product] has not performed well [OR the service was inadequate] because [state the

problem(s)].

To resolve the problem, I would appreciate [state the specific action you want – for example a refund, replace-

ment, etc.] Enclosed are copies of my records [receipts, guarantees, warranties, cancelled checks, contracts,

model/serial numbers, previous repair receipts for item, etc.] (NEVER send the original documents).

I look forward to your reply and resolution of my problem. I will wait [set time limit] before contacting my At-

torney General. Please contact me at the above address or telephone number.

Sincerely,

YOUR NAME

ACCOUNT NUMBER

Enclosures [list the documents you are enclosing - never send the originals]

Sample Complaint Letter