Memorandum Of Understanding On Letters Of Hire/offer Letters
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2MEMORANDUM OF UNDERSTANDING ON LETTERS OF HIRE/OFFER LETTERS
This memorandum of understanding is made and entered
this~day
of
.:b.
2017 by
and between the University of Hawaii Professional Assembly (Union or UHPA) and the
Board of Regents of the University of Hawaii, State of Hawaii (Employer or University).
Purpose:
The purpose of this memorandum of understanding is to clarify that
bargainable items contained in letters of hire are subject to the grievance procedure.
This memorandum of understanding is not meant to expand the scope of bargaining, is
not meant to make letters of hire in general a bargainable subject, and is not meant to
make all
items
contained in a letter of hire bargainable or subject to the grievance
procedure. Items in letters of hire are grievable only to the extent that they are
bargainable.
The parties agree as follows:
1. No person shall be hired into Unit 7 without written documentation of initial
terms and conditions of employment that will take effect upon hire. Such
documentation shall be referred to herein as "letters of
hire".
2. The University shall preserve all letters of hire offered to potential Unit 7
members, whether they are accepted or not by the candidate, for at least
three (3)
years.
3. Accepted letters of hire shall be retained within the Faculty Member's
personnel
folder.
A copy of the accepted letter shall be sent to UHPA
within twenty (20) working days of receipt from the
incoming
Faculty
Member.
4. Letters of hire shall contain all terms and conditions of employment offered
to and accepted by the incoming unit member. No undocumented promise
shall be enforceable. The University agrees that bargainable items in the
letter of hire may be enforced through the grievance procedure contained in
the Unit 7 collective bargaining agreement.
5. Letters of hire and the terms contained therein may not conflict with or
modify the Unit 7 collective bargaining agreement, unless UHPA agrees in
writing to such a
modification.
6. Letters of hire may be composed of more than one document, provided that
the document bearing signatures shall reference all addenda, exhibits,
specifications, diagrams, or correspondence containing the terms of hire;
and each such item is attached.
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Parent category: Letters