Project Planning New Construction, Renovations, Repairs And Maintenance (Page 2 of 8) in pdf

Project Description/Program/Scope of Work

a. The PPBC develops a Project Description (sample Project

Description/Program/Scope of Work provide later in Volume II). The project

Description/Program/Scope of Work should include every possible

consideration with regard to its operation or overall intent. It is prudent to

include every relative concern/item, adding concerns/item later in the process

can become expensive.

b. A Project Description/Program/Scope of Work with site plan is developed

detailing all objectives, spaces, services (i.e. telephone, sound, lighting, data

{modern technology}, utilities, etc.), equipment (new and existing), special

finishes, furniture and spatial relationships. The Project

Description/Program/Scope of Work forms the basis of the parish's expectations

and goals for the completed project. The PBBC and the various ministries and

parishioner groups, should review and contribute to the development of the

Project Description. In the case of technically complex projects, an outside

Architect/Consultant is usually engaged to prepare the Project

Description/Program/Scope of Work in sufficient detail to develop a biddable

Scope of Work for the basis of a Request for Fee Proposal (RFP) to a

contractor. If an Architect/Consultant is required, the PPBC issues an RFP and

follows the procedures under Section II. Request for Fee Proposal Phase,(RFP).

c. Develop Project Description/Program/Scope of Work Content:

Brief project statement

Statement of purpose and need for the project

Context/Background of the project:

Describe how project supports the overall goals of the Parish

Describe how project supports projected parish demographics and

service requirements.

What - if any - pre project requirements need to be completed

prior to this project?

Project Components (detailed description with site plan attached):

New Construction

Maintenance Improvements/Upgrades

Demolition

Issues and Concerns Identified:

Physical (e.g. ADA, lack of buildable space, existing infrastructure)

Permitting

Construction-phase impact on religious services Parish/Facility

operations

Pre-bid advice provided by professional architects, consultants,

contractors, engineers during development of project description

Estimated Project Schedule

Order of Magnitude Project Costs

Site Plans:

Existing conditions: buildings, utilities, traffic patterns

Proposed changes to the overall facility

d. On completion of Project Description/Program/Scope of Work. The PPBC

will provide all the Stakeholders of the Parish with a participatory opportunity

to voice their opinions with regard to the Project Description/Program/Scope of

January 22 2008

Revised: October 26 2012

Project Planning New Construction, Renovations, Repairs And Maintenance Page 2

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