Project Planning New Construction, Renovations, Repairs And Maintenance (Page 7 of 8) in pdf

VI.

CONSTRUCTION DOCUMENTS PHASE

The Architect/Consultant proceeds with developing biddable Construction

Documents.

The PPBC with the Architect/Consultant bids the project (sample Bid Letter

page 19 and 20). The Bid procedures outlined in Paragraph II are provided as a

guide.

Submitted sealed Construction Bids are reviewed by the Pastor and PPBC,

Architect/Consultant and the Parish Finance Committee to insure the Construction

costs are within budget and there is sufficient contingency to cover unforeseen

circumstances. (Owners Contingency is normally 7% to 10% of the construction

cost.) The Bid Opening Procedure is noted in Paragraph II. 2. f.

If the project is over budget, the Pastor, PPBC, Architect/Consultant meet with

the lowest bidder, to Value Engineer the construction costs to determine costs

savings while maintaining the approved intent of the project. Resulting changes that

alter the original intent of the project must be reviewed by the DPBC before

proceeding. If significant changes are made to the Scope of Work the Pastor and

PPBC may consider rebidding the Project.

If the project remains over Budget, notify the DPBC.

Forward three signed originals of the Standard Diocesan Construction Contract

to Facilities Services for Legal review and final signature by the Bishop.

The Pastor announces the winning bidder.

10.

Two signed contracts are returned to the Pastor for distribution; one copy to

the Contractor and the Parish retains one copy.

VII. CONSTRUCTION PERIOD

If appropriate the Pastor arranges for the a Ground Breaking ceremony.

The PPBC arranges for one member to attend the Contractor’s weekly job

site meetings for the purpose of communicating parish concerns and activities as well

as considering the Contractor’s issues with regard to impediments that may affect

the construction schedule or construction costs.

Change Proposals, any amount, (refer to pages 22 and 23). The Contractor

submits a Change Proposal to the Architect/Consultant for review and comment. The

Architect/Consultant and contractor in consultation with the Pastor and PPBC review

the Change Proposal. An approved Change Proposal becomes a Change Order and

authorizes the Contractor to proceed with the work. Moreover, it either adds or

deducts costs to the Project Budget. Changes to the Construction Budget must be

forwarded to the Diocesan Facilities Services Office as they occur. Any changes that

January 22 2008

Revised: October 26 2012

Project Planning New Construction, Renovations, Repairs And Maintenance Page 7