Project Planning New Construction, Renovations, Repairs And Maintenance Page 4
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8Description to insure that all elements of the Scope of Work are included
in the bid.
3.
Provide the winning bidder with one original and two copies of the
standard Diocesan Contract for professional services;.
4.
Projects over $20,000 should be presented to the DPBC for review.
5.
The winning bidder forwards a signed original contract and two
signed copies to the Pastor. The Pastor forwards the original and two
signed copies to the Facilities Services Manager for further processing.
6.
The Facilities Services Manager forwards the original and two copies
of the signed contract to the Diocesan Attorney for review, then onto the
Bishop for approval and signature.
7.
Upon final approval by the Bishop, the Pastor forwards a signed
contract to the winning bidder. The Pastor notifies the other bidders by
letter that they did not win the bid.
B.
FOR CONTRACTORS
1.
The PPBC issues RFPs for the project through a sealed bid process to three or
more qualified Contractors
2.
PPBC develops a RFP. (Sample RFP letter and Bid List provided later in Volume II)
a.
RFP Package contains:
RFP Invitation Letter
Project Description and Scope of Work
Bid submittal information:
•
Due date, time and place
•
Format: hardcopy, original signature. No e-mail or fax
submissions.
A blank Bidders Cost Proposal form (provided later in Volume II)
Drawings, specifications and product data sheets if appropriate
Supplemental Conditions and House Rules (specific to each parish)
Blank Contract/Services agreement for information and Insurance
requirements, located at;
b.
PPBC researches prospective bidders for experience in comparable work
and reputation. Identify a minimum of three qualified bidders.
c.
The Pastor forwards an RFP to the perspective bidders.
d.
Pre-Bid: The pastor and PPBC conduct an onsite pre bid conference with
the bidders and answers any questions.
e.
Bid Receipt: Sealed bids are date stamped when received. (No faxed
copies or unsealed bids should be accepted.)
f.
Bid Opening procedure:
1.
Establish Bid Opening Committee: The Pastor, members of the PPBC,
and a member of the Parish Finance Council with the Architect or
Consultant responsible for the Construction Documents
January 22 2008
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Revised: October 26 2012
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