Fillable Student Expense Form (Page 2 of 2) in pdf

Student Expense Form Page 2

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BSU Clubs & Organizations

Student Expense Form Completion Information

This form is for student organization members who need to be reimbursed for an expense they have incurred on behalf of their of their

organization. If a club is looking for payment via check to a MnSCU approved vendor please see the

check request

form.

Before submitting, complete all of the information on page 1 of this form. Please consider the following:

• Students may complete the travel section, expense section or both for a single trip.

• For travel, the student organization should already have a

travel authorization

completed and on file. If traveling with a BSU vehicle,

the organization will be billed directly. If using a personal vehicle, the driver will be reimbursed at the listed mileage rate. For SAFAC

funded trips, lodging is limited to $25/person per night. Any additional expenses listed, must be associated with the trip.

• For solely expense reimbursement, list expenses individually by receipt in the expense reimbursement section. Attach original

receipts. Students will not be reimbursed for tax. For information on how to have tax exempted, please see the HMU Associate

Director or email us at bsuclubandorg@bemidjistate.edu.

Signatures should go in order. Please sign before submitting to an advisor. Advisor should sign before submitting to the HMU Info Desk

for the HMU Associate Director's signature. The HMU will forward your request to Accounting Services unless the club would prefer to

deliver it.

Reimbursements will go to students in the form of a check and are typically availble within five business days once completed forms and

documentation is received by Accounting Services.

For questions about this form, please contact the Hobson Memorial Union Associate Director Nina Johnson at

bsuclubandorg@bemidjistate.edu or by phone at 218.755.3760.

To check on the status of a reimbursement or for additional processing information, please contact Accounting Services by phone at

218.755.2160 or in person at Deputy Hall 201.

Student Expense Form Page 2

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