Personal Withdrawal Request Page 10
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25Effective Date: April 15, 2016
Index #
Page
of
208.01
10
20
Subject:
INMATE TRUST FUND ACCOUNTS
M.
When an inmate remains on "escape" status and monies remain in the trust fund account for
a period of six months, the inmate's monies shall be transferred to the unclaimed
organization account. The CTFA will transfer the funds at the appropriate time to the
Department of Treasury, Unclaimed Property Division.
N.
To retrieve the funds transferred to the Unclaimed Property ORG account in Sections VI.(I)
and (K) above, the following procedures shall be followed:
1.
Requests to withdraw (return) inmate funds transferred in VI.(I) shall be submitted
in writing to the fiscal director of the institution where the inmate is housed or from
which he/she was paroled. These requests will be forwarded to the CTFA.
2.
TOMIS entries shall be made to Debit the Unclaimed Organization account and
Credit the Inmate’s Trust Fund account.
3.
To claim inmate funds transferred to the Department of Treasury, Unclaimed
Property Division, the inmate will be required to file a claim with that division.
O.
Trust Fund organization accounts will be established for purposes specified in other sections
of this policy and for specific special use purposes. The following guidelines shall be
followed in establishing and managing trust fund organization accounts:
1.
New trust fund organization accounts must be set up in TOMIS by Central Trust
Fund Administration (CTFA) staff.
2.
Requests for new trust fund organization accounts shall be sent by the Trust Fund
Custodian via e-mail to the Bi-Central Trust Fund using Trust Fund Organization
Account Add-Change-Inactive, CR-3998. The institutional fiscal director shall be
copied on the e-mail,
a.
Requests for all new trust fund organization accounts shall include the
name of the proposed trust fund organization account, the intended
purpose of the trust fund account, and source and use of funds.
b.
Requests for new trust fund organization accounts established for inmate
organizations shall be signed by the fiscal director, verifying the inmate
organization meets all the requirements of Policy #503.01.
c.
Requests for new trust fund organization accounts that will maintain a
reserve balance shall include the intended reserve balance as well as a
specific plan for how any excess funds will be handled.
d.
The use of generic trust fund organization accounts with descriptions like
Holding Account or General Account are not permitted.
3.
A trust fund organization account will be established for visitation photographs.
a.
Any costs for processing of visitation photographs shall be paid from this
trust fund organization account based on the same criteria as the Department
of General Services’ purchasing regulations.
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