Personal Withdrawal Request Page 8
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25Effective Date: April 15, 2016
Index #
Page
of
208.01
8
20
Subject:
INMATE TRUST FUND ACCOUNTS
J.
Upon release, the trust fund custodian shall notify the appropriate court(s) of the amount of
CICF, STA, Litigation Taxes, and Sex Offender Tax that was originally owed, the amount
collected, and the balance of the amount still owed.
K.
After an inmate is released, the fiscal director or designee shall use the approved vendor
system to load the balance of the inmate’s trust fund account plus any release money due to
the inmate (See Policy #511.03) to a release card after deducting any and all outstanding
obligations.
1.
Within 24 hours of discovery of needed corrections or additional funds received
after an inmate release card has been processed, the institution trust fund staff shall
utilize the vendor system to adjust or reload the release card. The institution staff
will enter the release card modification entry in TOMIS. RDB should be used for
any additions, while ADJ code shall be used for any reductions.
2.
All release card modifications will be reconciled on the following business day to
assure JPay transactions and ETOMIS transactions are in balance.
This
reconciliation shall be completed using JPay Daily Reconciliation, CR-4003. A
copy of this reconciliation shall be submitted to CTFA upon completion.
3.
Release cards are subject to a minimum balance of $5.00 and a maximum balance of
$5,000.
a.
A release card may be issued for less than $5.00 if an inmate is expected to
receive additional funds (such as for inmate pay) after which the card total
will be equal to or greater than $5.00.
b.
If an inmate has a balance greater than $1,000, a release card shall be loaded
for $1,000, and the following information shall be provided to JPay for
verification:
(1)
Offender Name
(2)
Offender ID Number
(3)
Release Package Identification (RPID)
(4)
Date of Birth (DOB)
(5)
Social Security Number
(6)
Total amount to be loaded on the Release Card
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