Personal Withdrawal Request Page 2
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25Effective Date: April 15, 2016
Index #
Page
of
208.01
2
20
Subject:
INMATE TRUST FUND ACCOUNTS
3.
No money intended for an inmate’s trust fund shall be accepted at the institution
except for the following reasons:
a.
Money orders for payment of fees
b.
Checks from private businesses (subject to verification)
c.
Checks from government entities (subject to verification)
d.
Funds in possession of inmate at admission (subject to related policies)
e.
If JPay systems are inaccessible for more than three business days, money
orders will be accepted at the institution until such time as the JPay system
becomes accessible.
A copy of the receipt will be given to the inmate at the time of receipt unless the
check is to be verified under Section (4) below. For all checks to be verified under
Section (4), the receipt will be held by the Trust Fund staff until the check is
verified. A copy of the receipt will be sent to the business office along with the
check, warrant or money order. A copy of the receipt will remain in the receipt
book in the mailroom. The trust fund staff will assure that all receipts are completed
in their entirety. Before the receipt book is filed for audit purposes, the trust fund
staff will review and sign off on the receipt book.
4.
All government and private business check(s) will be held until the issuing
agency/business verifies that the payment is legitimate and due to the inmate.
All
government checks should be scanned and sent via e-mail to the CTFA for
verification utilizing Private & Government Trust Fund Check Verification,
CR-4000.
5.
If it is not possible to scan and e-mail the check(s), they may be sent via facsimile.
If checks are sent via facsimile, an e-mail should be sent informing the CTFA staff
that a check is being faxed for verification.
6.
The institution should wait at least 30 days before contacting the CTFA to check on
the status of checks. CTFA will make a follow up contact to attempt to verify the
check. If no response is received within seven days of follow-up contact, CTFA
will instruct the institution trust fund staff to deposit the check or money order,
7.
For VA checks, if the CTFA is able to obtain a verification of a recurring check for
a specified period of time, CTFA will notify the Institutional Trust Fund office and
subsequent VA checks within the verified period may be deposited without
additional verification.
8.
Private business checks (insurance checks, annuity checks, dividend checks etc.)
less than $5,000 should be verified by the institution. Verification should be done by
contacting the issuing company and obtaining written or verbal confirmation that the
check is legitimate and due to the inmate.
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