Form Spi 1576 Sample Letter To Board Members, Managers, And Supervisors In Organizations Participating

Sample Letter to Board Members, Managers, and Supervisors

in Organizations Participating

in the Child and Adult Care Food Program (CACFP)

NOTE TO INSTITUTIONS: This form is designed for your internal use and is available in an

electronic format. It facilitates the collection of information about the past performance and

criminal records of all principals within your organization, to facilitate your completion of the

required certifications on your CACFP application.

As you know, the [name of institution] participates in the Child and Adult Care Food Program

(CACFP). (If your organization is a multi-purpose sponsorship: This is one of several publicly-

funded programs [that is, programs funded wholly or in part by federal, state, or local dollars] in

which we participate and, last year, it accounted for approximately [fill in dollar figure or

percentage] of our revenues).

In recent years, the CACFP experienced problems with financial accountability and program

integrity that received national media coverage and generated congressional calls for program

changes. CACFP regulations mandated a number of changes to program eligibility for

organizations like ours. The pertinent changes included:

• A requirement that no organization could participate in CACFP if, during a period of time

specified by the United States Department of Agriculture (USDA), which administers

CACFP at the federal level, the organization had been ruled ineligible to participate in

another publicly-funded (i.e., federally, state, or locally-funded) program due to its

violation of program requirements.

• A requirement that USDA establish rules relating to the ineligibility of organizations that

engage in unlawful practices or have a criminal background; and

• A requirement that USDA establish a national list of organizations and individuals

disqualified from CACFP as a result of program violations during a period of time

defined by USDA.

In order to implement the above requirements, USDA established a number of regulatory

requirements:

• As part of their application and re-application to participate, institutions must provide

certifications concerning the past performance and criminal convictions of their

organization and its “principals.” USDA has included “principals” in this requirement

because it believes that an organization’s performance and accountability is best

OSPI/Child Nutrition Services

FORM SPI 1576 (Rev. 8/05)

Page 1

Attachment 15 to Bulletin No. 043-12 CNS

September 25, 2012

Form Spi 1576 Sample Letter To Board Members, Managers, And Supervisors In Organizations Participating - Cacfp