Graduate Program Support Coordinator
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1
2Position Description
Position:
Graduate Program Support Coordinator
DATE: 1/16/08
Supervisor:
Senior Associate Dean for Research and Graduate Programs
Reporting To:
Director of Graduate Studies of assigned unit
Classification:
Student Personnel Coordinator #8463
Position Number:
236197
Number of Positions: 2
Overview
This is a college position that has primary responsibility for the operational functions of the graduate
programs and student services areas located within an assigned unit within CFANS. This individual
reports to the Senior Associate Dean for Research and Graduate Programs, and works directly with the
collegiate graduate program coordinator, department head, directors of graduate studies, chairs and
directors of department programs in the areas of admissions, recruiting, registration, program
management and graduation.
Recruitment
20%
Develop informal recruitment approach during open house events and one-to-one visits.
•
Meet with potential students
from a variety of cultures and communities
to identify interests
•
Match students with program(s) that align with areas of interest
•
Identify and provide opportunities for potential students to connect with faculty contacts working
•
in their area of interest
Provide content updates to program and college materials (e.g. brochures, websites, catalogs, etc.)
•
in coordination with the CFANS Communications staff to update
Promote CFANS related graduate programs at local/national recruitment
events, including
•
encouraging students from diverse backgrounds to apply to the programs
Orient new faculty to graduate programs linked to CFANS
•
Admissions
20%
Advise potential graduate students of proper admissions procedures; resolve problems
•
Review applications for program-specific required materials as determined by the DGS
•
Facilitate the application review process between the applicant and the program graduate faculty
•
Communicate admit decisions electronically to the Graduate School using the admission
•
appraisal form
Maintain application files of students accepted by the program
•
Facilitate Change of Status/Readmission process for current and former students
•
Communicate with graduate faculty advisers with regard to admission decisions
•
Advising
20%
Meet with current and prospective students
from diverse communities and cultures
with regard to
•
a variety of advising issues
Monitor expectations for degree-progress milestones (e.g., minimum coursework, GPA., exams,
•
time limits) and ensure expectations have been met and review process has been completed prior
to Graduate School review
Advise graduate students in the policies and procedures of the University, Graduate School,
•
department and federal requirements (e.g. data and records compliance, international student
financial certification and visa procedures).
Address student personal issues and provide referrals as appropriate.
•
Facilitate FTE advanced standing process and review for eligibility; make recommendations to
•
resolve issues.
Monitor warning lists provided every semester by the Graduate School Data Office.
•
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