Facility Reservation Agreement Form - Town Of Fort Mill, South Carolina Page 2
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1
2CONDITIONS OF RESERVATION AGREEMENT
1.
PARK RENTALS ONLY: If you cannot have your activity on the date/time indicated in this agreement, contact
the Recreation Director at 803-547-2273. Such notification must be provided no later than 14 days prior to the
scheduled start time of the event. All fees will be returned, provided this regulation has been followed.
2.
In order to guarantee confirmation of rental, all fees must be paid in full least two weeks prior to rental date.
Failure to pay any monies outstanding by date specified may result in forfeiture of reservation and all monies
paid. Cancellation of Spratt Building less than three (3) weeks prior to the event will result in deposit forfeiture.
3.
All youth must be adequately and properly chaperoned by responsible adults (age 21 and over) at the rate of
one chaperone per ten (10) youth. For large gatherings of 100 or more, we may require at least two uniformed
Town of Fort Mill police officers at $32/hour each officer (number of officers required will be determined by
Parks & Recreation Staff). Parks and Recreation will make arrangements for the officers. Fees are required at
least two weeks before the rental date.
4.
NO ALCOHOLIC BEVERAGES OF ANY KIND ARE ALLOWED AT ANY TOWN OF FORT MILL PARK.
(SPRATT BUILDING RENTER WILL ABIDE BY ALL STATE AND LOCAL STATUES AND ORDINANCES
WITH RESPECT TO THE SERVING AND CONSUMPTION OF ALCOHOLIC BEVERAGES ON PREMISES).
** See separate page for additional rules for the Spratt Building**
5.
Person requesting use agrees to remain until all parties have left the facility, furniture and equipment have been
returned to their original place, and the facility has been inspected by a Parks & Recreation staff member.
6.
Attendants are required for all indoor rentals. They will be designated by Parks & Recreation staff and may not
be a member of the renting party. Set-up and clean-up times must be included in the rental times. All clean-up
must be complete by the renter’s end time. Failure to do so may result in additional fees.
7.
Lessee agrees to save, defend, and hold harmless the Town of Fort Mill, SC, and its agents/employees from
any and all claims for damages for injury (including death) and property damages arising from Lessees use of
occupancy of any Town of Fort Mill, SC property or any activity conducted by Lessee on that property.
8.
If any damages occur during rental, the person signing contract (Lessee) will be responsible for paying for those
damages. Facilities are to be left clean upon completion of the rental. This includes wiping counters
and appliances, restrooms, removing decorations and trash.
9.
No food, drink or vendor sales are allowed in Parks unless approved by Parks & Recreation Staff. Other vendor
sales are subject to Parks & Recreation Concessions policy. Fundraisers are strictly prohibited in the Spratt
Building.
10. Music is allowed for rentals. However, renter is asked to maintain a moderate volume during the rental that is in
compliance with the Town’s Noise Ordinance out of consideration of the residents of the neighborhood nearest
the Facility.
11. Violation of any of the agreement’s terms will result in the suspension of privileges to use any Town of Fort Mill
facility, as well as loss of fees in some cases.
12. The Town of Fort Mill reserves the right to cancel the reservation by written notice 30 days prior to the event
and in the event of unforeseen occurrences that either prohibit the use of the facility or require priority of use for
Town’s affairs. Fees are subject to change at any time.
13. Any money due to renter will be returned by mail upon completion of the terms of this agreement to the
person named above. These monies should be received two weeks after rental date.
14. IF YOU ARE RENTING THE SPRATT BUILDING, MAKE SURE YOU RECEIVE A COPY OF THE SPRATT
BUILDING RULES
_____________________________
_______________________
_________________________________
Signature of Person Requesting Use
Date Entered into Agreement
Signature of Town of Fort Mill Official
February 10, 2015
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