Tenant Notice Of Intent To Vacate-Roommate Change Form (Page 2 of 2) in pdf

Hills and Homes

Roommate Change Procedures

VACATING ROOMMATE:

All amounts owed for the property must be paid in full before any roommate change can occur.

Since the new roommate is assuming all responsibility, old balances must be cleared up before the

new roommate will be approved.

The vacating tenant(s) must deliver completed Tenant Notice of Intent to Vacate form to Hills and

Homes Property Management with all tenant signatures and pay $150 roommate change fee. This

may be paid by cash or money order only.

On departure, the vacating tenant should leave his/her unit keys, or remotes with the remaining

roommates

The vacating tenant will make sure to leave the space they occupied clean, free of damages or

repairs, and everything in working order.

The vacating tenant has the responsibility to make sure all necessary paperwork is completed.

Please Note: Under state law, the vacating tenant is not released from any obligation under the lease

agreement or entitled to any deposit refund until all necessary paperwork is completed, and all steps

and conditions have been fulfilled as necessary to be removed/replaced as tenants by Hills and Homes

Property Management.

This means, when the roommate vacates with incomplete paperwork, and other tenant(s) remain in

possession of the premises, the vacating tenant remains liable for all rents and damages due under

the lease agreement.

REPLACEMENT AND/OR REMAINING ROOMMATES:

Hills and Homes Property Management, Inc is not responsible for finding a replacement roommate.

We recommend replacement roommate completing application process well before move out of

vacating tenant.

A replacement roommate must submit a completed and signed application, and a cosigner

application if necessary, plus a $35.00 fee per application, payable by cash, cashier’s check or

money order only, to Hills and Homes office. Once Hills and Homes have approved the replacement

roommate, Hills and Homes will email out the necessary lease documents for signing by all

roommates and cosigners. The lease documents must be signed within 48 hours.

The replacement roommate is not allowed to move into the property until all necessary documents

are signed.

The replacement roommate must pay the departing tenant their portion of the security deposit less

any damages or necessary cleaning

The replacement roommate along with the remaining roommates accepts full responsibility for any

damages that may have occurred at the property during the lease term. The property will not be

inspected by Hills and Homes.

Where the remaining roommate(s) have decided not to replace a roommate, the remaining

roommate(s) will be responsible for the total rent, plus the refund of security deposit if applicable.

Thank you for following this checklist to ensure a smooth move out process!

Tenant Notice Of Intent To Vacate-Roommate Change Form Page 2